Performs a variety of paralegal and miscellaneous duties required to support the Associate General Counsel for Litigation and Compliance, other law department staff and other departments of Momentive worldwide, including duties involving gathering, organizing, maintaining and disseminating information; coordinating and administering projects; drafting documents; and interacting with senior management and outside counsel representing the company.
Position directly reports to the Associate General Counsel for Litigation and Compliance but may be responsible to other attorneys or paralegals on special projects.
Areas of responsibility may include providing support to other legal functions within the law department.
Geographic area of responsibilities is global but the need for travel should be minimal.
- Oversee litigation & compliance databases & assist w/ compliance & legal investigations by, among other things, gathering & organizing documents, analyzing data, interviewing witnesses and preparing reports & presentations.
- Perform benchmarking & other analyse & assist w/ projects to implement legal & compliance best practices.
- Prepare policies & procedures covering legal & compliance issues; take an active role in projects to implement new or revised policies & procedures.
- Prepare affidavits or other documents, such as chronologies, interview summaries, memoranda, legal correspondence, legal & compliance policies & procedures, & organize and maintain documents in paper or electronic filing systems.
- Prepare for hearings & trials by performing tasks such as coordinating witness schedules, organizing exhibits, creating demonstratives & assisting trial counsel as requested.
- Meet w/ members of the business & other individuals to obtain information relevant to litigation or compliance matters involving the company.
- Prepare & file pleadings or other official documents w/ courts & government agencies.
- Gather & analyze documents & other data.
- Assist w/ responding to subpoenas & other formal inquiries served on the company by gathering information, contacting witnesses & preparing response letters.
- Provide general paralegal support for the law department – corporate records, Board of Director meetings and communications, transaction binders, minute books & compliance projects.
- Prepare legal & compliance awareness messages for company-wide distribution.
- Assist with the preparation of requests for proposals for legal & compliance products & services; communicate with vendors as needed; review & analyze vendor submissions & assist w/ vendor selection.
- Prepare Power Point presentations, MS Word Documents & Excel Spreadsheets in support of legal & compliance activities.
- Initiate purchase orders & process invoices for payment; review invoices from legal & compliance vendors for accuracy, appropriateness, & adherence to billing guidelines; follow-up with vendors on billing issues as necessary.
- Maintain files & documentation in accordance w/ Momentive's document management procedures & document retention policies.
- Coordinate the preservation, gathering & review of physical documents and electronically stored information; prepare document preservation notices; work closely with the IT department & external vendors on related projects as necessary.
- Establish & maintain an orderly filing system for legal documents.
- Work cooperatively w/ and back up other personnel as needed.
- Must have strong project management skills & be able to take a leading role in projects to improve IT support for compliance and litigation matters.
- Collecting, handling & organizing information. May include:
• maintenance and organization of minute books, subsidiary files, computer databases
• internet & file research to collect information
• filing of information
- Working with information – reviewing, summarizing, assessing, learning & disseminating. May include:
• responding to internal and external requests for information
• supporting corporate and commercial transactions
• summarizing information and making recommendations on courses of action
• drafting legal & other documents, project plans, reports, presentations and memos
erform investigations to gather and analyze information
- Managing tasks – planning, organizing and coordinating. May include:
• legal compliance programs
• litigation support, including document preservation, collection and review
• corporate & commercial transactions
• process & procedure improvements
- Working in teams- cooperating, liaising. May include:
• interacting with other employees globally
• interacting with outside counsel & other vendors globally
• participating on & leading project teams
- Communicating – informing, discussing, developing relationships. May include:
• verbal and written communications
- Undergraduate degree
- Paralegal certificate from accredited paralegal program
- Excellent organizational skills; demonstrated ability to prioritize and manage several assignments simultaneously
- Demonstrated strong/advanced proficiency in MS Word, Power Point, Excel, and Outlook; potentially other specialized software depending upon job duties
- Excellent written and oral communication skills
- Ability to maintain confidentiality of highly sensitive information
- Demonstrated ability to be flexible and broad minded to deal with quickly changing situations and priorities
- Excellent responsiveness and follow-up to requests and urgent situations
- Excellent project management skills
- Ability to work extended work hours as needed
Required Work Experience:
- Minimum of 5 years experience providing paralegal support for litigation or compliance activities
- Minimum of 7 years experience functioning in a fast paced business environment
- Experience working on matters outside the United States
- Ability to prioritize
- Attention to detail
- Ability to exercise sound judgment
- Ability to work alone or in teams
- Highly organized
- Ability to multi-task and be flexible in work assignments
- Ability to work well under pressure
- Time management skills
- Ability to focus and not be easily distracted
- High degree of personal and professional integrity and trustworthiness
- Highly dependable
- Ability and desire to learn
- Willing to accept responsibility
In order to be considered for this position candidates are required to submit an application for employment through momentive.com, be at least 18 years of age, willing to take a drug test and submit to a background investigation as part of the selection process.
Candidates are required to have unrestricted authorization to work in the United States.
If currently a Momentive employee, you must have current satisfactory work performance and in most cases, have been in your current role 18 months.