Responsible for supporting agency lawyers in various legal capacities, including monitoring contracts, researching legal issues, assisting in the preparation of litigation documents, and maintaining and updating the law library. Reports to General Counsel.
PRINCIPAL DUTIES AND RESPONSIBILITIES
• Maintain a current contract log and files, and serves as a liaison between the Legal Department and other departments to ensure proper contract maintenance.
• Research legal issues.
• Prepare pleadings and other court documents.
• Index and summarize depositions.
• Manage and update law library.
• Assist in preparing witnesses for court appearances.
• Prepare trial notebooks.
• Monitor administrative cases.
• Review legal publications for pertinent information and disseminates to appropriate personnel.
• Assist in coordinating and conducting grievance hearings as needed.
• Maintain promissory notes and/or collection files.
• Prepare drafts for Invitations For Bids (IFB), Requests for Publication (RFP), contracts, memorandums, and correspondence.
• Assist in responding to requests for public information and requests to review legal files.
• Perform other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
• Knowledge of the laws of Texas, court proceedings, civil actions, pleadings, trial, etc.
• Knowledge of law office practices and procedures, business English, basic arithmetic, and legal proceedings.
• Knowledge and strong understanding of legal terminology, business law, or technical legal writing.
• Knowledge of internet software; spreadsheet software and word processing software.
• Skilled in operating general office machines and computers.
• Ability to demonstrate mature professional judgment and a high degree of initiative.
• Ability to communicate clearly and concisely, orally and in writing, to groups, the general public, persons with diverse backgrounds, and to employees.
• Ability to take direction and work with others under stressful conditions.
• Ability and experience to interpret and apply the many statutory and regulatory provisions pertaining to and involved in their administration.
• Ability to communicate in an advisory capacity and relate to persons of diverse backgrounds and abilities and establish and maintain effective working relationships with those individuals and with other employees.
• Sharp writing skills.
• Possess a strong work ethic.
• Possess advanced organizational, clerical, and analytical skills.
• Pays attention to details.
COMPLEXITY / SCOPE OF WORK
• The employee performs a variety of related tasks which are mostly routine but are sensitive in nature.
• Occasionally, the employee is required to exercise personal judgment in making decisions in accomplishing assignments.
• Non-routine situations or conflicts are usually referred to the supervisor for resolution.
• Courses of action, deadlines, and priorities are established by procedure, the supervisor, or the employee, depending on the assignment.
• Normally, the employee plans and carries out routine work activities with minimal supervision and independently resolves problems that arise.
• Instructions to the employee may be general or specific in nature.
• The employee's work is reviewed for conformity to organizational policies and attainment of objectives.
• The employee's work affects the Legal Department’s effectiveness in providing sound legal advice.
• The employee does not have direct supervisory responsibilities.
• The employee has contact with employees at all levels and with various categories of persons including; the general public, residents, business firms, attorneys, court personnel, contractors, consultants, representatives of various social service, educational and city agencies.
• The primary purpose of contacts are to gain, clarify, or give information; plan, coordinate, and advise on work efforts; motivate, influence, or direct persons or groups; and to justify defend, negotiate, or resolve controversial matters or issues.
• The employee may come into the possession of confidential information either with program participants or employees. A high level of discretion must be maintained at all times.
PHYSICAL DEMANDS / WORK ENVIRONMENT
• Work is principally sedentary, but may involve some physical exertion, such as kneeling, crouching, or lifting to obtain files and records, and eyestrain from working with computers and other office equipment.
• Work involves the normal risks and discomforts associated with an office environment, but are usually in an area that is adequately cooled, heated, lighted, and ventilated.
• Paralegal certification from an accredited and ABA-approved school required.
• Bachelor's degree in English or Business Administration preferred.
• Two (2) years or more of related professional experience and/or training in a law office setting.
• Advanced computer skills a must, proficient in Microsoft Office products. Knowledge of Microsoft Word and Excel is required.
• Must be able to maintain highest level of confidentiality and ethics.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Taylor Smith Consulting - 24 months ago