Part-Time Office Manager- 20 hours per week
TMP - San Francisco, CA

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The Part-Time Office Manager- 20 hours per week is responsible for maintaining the daily functioning of the collective workspace.

Responsibilities:
  • Receive mail and other deliveries, arrange shipping pick-ups
  • Make periodic rounds of the premises each day to check for cleanliness and functionality
  • Maintain staff contact info & current telephone extensions
  • Facilitate employee mobile phone needs
  • Manage cleaning staff
  • Work with outside vendors and building superintendent to keep office well-maintained and to get repairs completed in timely fashion
  • Coordinate with trash pickup service to ensure regular pickup of office trash and recyclables
  • Manage meeting/scheduling calendars for primary and secondary meeting spaces
  • Prepare materials for events, conferences and meetings, as needed
  • Assist in coordination of meeting spaces, logistics, etc.
  • Provide new hires with office essentials, including office keys, voicemail setup, and office orientation
  • Train new and current staff on office protocol, including voicemail and copy machines, as necessary
  • Send regular email updates to keep staff informed of office repairs, office closures and other important information
  • Update member info, as requested
  • Attend meetings, as required
  • Assist Operations & Human Resources Director in hiring new staff, implementing new benefits packages, etc.
  • Assist Executive Team with scheduling, travel, reimbursements and other duties, as needed
  • Plan and oversee special projects, such as office design, as time allows
  • Other duties, as required
  • Bachelor's degree or equivalent experience;
  • 2 two years of previous experience in office management.
  • Strong planning and organizational skills;
  • Superior interpersonal and communication skills;
  • Professional appearance and manner;
  • Strong computer skills (MS Word, Excel);
  • Ability to negotiate effectively;
  • Ability to lift approximately 15-20 lbs;
  • Working knowledge of mail processes such as postage machine, Federal Express and UPS a plus
TMP Worldwide is committed to providing a safe workplace for all employees. It is the policy of TMP Worldwide to conduct a background check for all candidates who accept an offer of employment with us.

TMP Worldwide is an Equal Opportunity and Affirmative Action Employer, M/F/D/V

About this company
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TMP Worldwide Advertising & Communications, LLC (www.tmp.com) is the world’s largest recruitment advertising agency and the only...