Part Time Records Tech
City of North Port, FL - North Port, FL

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This position performs advanced clerical work in the processing and maintenance of police records and files. Work is performed under the direct supervision of the Police Records Supervisor.

DUTIES : Checks in officers’ paperwork and confirms receipt of all reports; collects and collates complaints from all shifts, enters complaints into computer, and checks officers’ work for accuracy and completeness; copies and disseminates appropriate reports; files and maintains numerical sequence of historical records, as required by State Statute; assists Uniform Crime Reporting (UCR), as required by FDLE; collects, collates, and disseminates data for other agencies as requested; performs record checks, as requested, via mail or telephone; prepares reports for same and disseminates, as required; receives monies and provides receipts for services provided to the public; maintains fees in ledger for auditing purposes; keeps current with Florida’s public records laws as well as agency policy; maintains confidentiality of all files, particularly juvenile and other files that are (by law) deemed to be "secure"; assists in training all new employees in Records Bureau, reviews work for accuracy, timeliness of dissemination, etc.; keeps supervisor advised of all events pertaining to the Bureau and its operation; receives, routes, and disperses telephone calls/messages; sends documentation to State Attorney’s Office and maintain logs of same; sends Uniform Traffic Citations and other paperwork to the Clerk of the Court and maintains transmittals of same; creates general statistical reports; responds to teletype inquiries; maintains traffic citations and DUI citations in secure storage and issues in numerical sequence; checks un-issued books and signed officers’ receipts against master list for audit. (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)

KNOWLEDGE/SKILLS/ABILITIES : Knowledge of the operations of the department and responsibilities of the overall organization and organizational structure to describe the function of all agency units/departments/bureaus; sate statutes pertaining to records management and confidentiality and of agency policy, offense codes, court system, and legal procedures. Ability to file and retrieve data; use computer software (Word, Excel, Microsoft Outlook, etc.) and enter data accurately from a wide variety of source documents; plan, organize and use mature judgment in evaluating situations and making decisions in accordance with established policy; establish and maintain effective working relationships with employees and the general public; demonstrate a polite, helpful, courteous, and professional image when helping citizens and other employees; handle frequent interruptions; organize, prioritize, schedule, and manage daily work activities, tasks, and special assignments, while providing accurate information to administrative staff and communicate effectively both orally and in written form.

QUALIFICATIONS : Graduate of an accredited high school or possession of an acceptable equivalency diploma. Three (3) years diversified office experience in the use of personal computers, specifically Microsoft Office. One (1) year experience in customer service and public contact work. (A comparable amount of training, education and/or experience may be substituted for the above qualifications.)

Must possess a valid State of Florida drivers license by date of hire.