Job Description:Job Summary:|
Responsible for the accurate and timely processing of
all payrolls, including nine and twelve-month faculty,
exempt and non-exempt, and part-time employees. Prepare,
maintain, reconcile and audit related documents,
spreadsheets and other records. Work collaboratively
with other district personnel, including HR, Financial
Aid, Administrative Assistants and Finance in obtaining
accurate information to perform monthly payroll
functions. Train and cross training individuals involved
in payroll transactions.
Assist the Payroll Manager with all activities related
to processing payoll. Review and process payroll changes
(new hire, reclass, promotion, termination, benefit and
deduction, contract, sub forms, leave without pay,
etc.). Update rule and validation tables when necessary
before the start of the payroll process including
updating assignments, deductions and benefits, sub form,
leaves, and position numbers. Responsible for testing
and evaluating effects on payroll functions for Banner
upgrades and modifications.
Process checks, direct deposits, voids and
re-distributions. Maintain check and direct deposit log
based on audit policy. Coordinates and recalculates
proper pay for manual checks when correcting errors.
Makes pay adjustments including communicating with bank
to stop pay on checks issued in error, and reprocessing
Perform monthly reconciliation of payroll feeds to
finance. Prepare payroll information (Re. net pay,
payroll taxes, and retirement information) needed for
monthly Board reports.
Perform complex research, analysis, data acquisition in
the balancing of ERS, TRS, Child Support, etc. back to
Banner. Reconciliation requires coordinating information
with Human Resources, A/P and A/R and Finance.
Analyze, reconcile and balance payables to general
ledger for state and federal taxes, TRAQS, ORP, TRS, IRS
and student levies, TEX Net, and other payables. Prepare
journal vouchers and direct cash receipts to update
finance and reconcile liabilities and expense accounts.
Review payroll entries, making corrections to finance as
needed to payroll expenditures and encumbrances. Run
corrections through payroll as re-distributions as
Maintain complete and accurate documentation of payroll
records for audit purposes. Assist in preparing payroll
schedules and supporting work papers for audit. Prepare
footnotes for audit report related to payroll, benefits
and deductions disclosure.
Responsible for the implementation, training,
maintenance, and documentation of the web-entry system.
Establishes proper workflow and oversight for processing
of web-entry system.
Review, code (job code, assignment number, earning code,
cost center, position number, hours, student to
non-student, overtime, comp-time), and input (data
entry) time sheets, leave forms, and substitute forms.
Reconciles automated output to source data within
assigned time frame.
Audit and maintain faculty load for accuracy including
evaluating flex entry, contracts, LWOP and Purple forms
for appropriateness and accuracy. Communicate with
Assistant to Deans or Administrative Assistants
regarding budget and labor distribution changes.
Set up position numbers for new positions and level
changes; maintain fiscal year-to-date roll position flag
for terminated positions. Review and maintain the
position control log.
Communicate problems to Human Resources to ensure
accuracy of the position control log.
Maintain and update the Banner Payroll Procedure Manual.
Create reports and processes on ARGOS report writer.
Prepare Quarterly 941 Tax Deposit and other related
reports and year-end activities including the
preparation, running and mailing of W-2’s. Ensure Banner
balances final copies sent to SSA.
Responsible for maintaining current with state and
federal reporting requirements and training as needed.
Research errors and respond to employee inquiries
regarding payroll questions.
Serve as the primary back-up for the Payroll Manager.
Assist in the development, publishing and implementing
of the yearly payroll schedules and calendars.
Other duties as assigned
Performs all duties and maintains all standards in
accordance with college policies, procedures and core
Knowledge, Skills and Abilities:
Ability to utilize computer technology to access data,
maintain records, generate reports and communicate with
others. A high degree of knowledge required in
extracting payroll information from databases.
Performing calculations, reasonableness tests, creating
and maintaining spreadsheets, and utilizing accounting
techniques to maintain large amounts of complex payroll
information are necessary. Requires demonstrated oral
and written communication skills to deal effectively
with individuals within and outside the organization.
updated 02/07/2013 nla
Bachelor’s Degree from a regionally accredited
institution in business administration or a related
field with minimum of nine hours in Accounting OR
Associate's degree with Fundamental Payroll
Certification (FPC) or Certified Payroll Professional
At least three years of progressive payroll processing
experience for an organization with more than 1000
employees, including payables and tax reporting.
Knowledge of Banner, reporting software and
web-entry/time-keeping systems preferred.
updated 02/07/2013 nla
***This is a Security Sensitive position. Therefore
candidates will be subject to a criminal background