Under general supervision perform responsible administrative and technical functions specializing in payroll, benefits and retirement.
Examples of Duties (Essential Functions):
May perform any combination of the following duties:
Prepare and distribute payroll for the Board of County Commission (BCC) departments; including calculation for regular and overtime wages, specialty pay, incentive pay, stand-by pay, call out pay, shift differential, final leave pay out, retroactive pay and tuition reimbursement. Review and audit payroll edits, analyze payroll for accuracy and balance to the General Ledger Interface.
Audit Employee Action Forms for completeness and correctness. Enter data from Employee Action Forms into an automated system. e.g. new hires, employee transfers, terminations, schedule changes, salary changes, and name changes. Review for accuracy data input by co-workers.
Analyze documents received to determine action needed. Enter data for tax withholding, garnishments, deferred compensation, direct deposit, insurance and other employee deductions, workers' compensation, retirement and additional payroll actions into payroll system.
Complete request for retirement statements; workers' compensation forms, and wage and salary verifications. Prepare journal entries for general ledger. Track workers' compensation for pension purposes.
Reconcile Domestic Support, wage garnishments, deferred compensation plans, IRS levies, and other employee deductions.
Scan and index payroll documents into the imaging system, as well as process for retention and destruction.
Track Medical Leave Pool hours; recording from initial approval stage through duration of allotted hours. Verify the Medical Leave Pool, Union Leave Pool and Disaster Relief Pool for accuracy.
Examine insurance deduction forms (health, dental, long-term, short-term, accident, voluntary life, AFLAC) for accuracy and enter into automated system.
Reconcile monthly insurance premiums and employee deduction accounts. Reconcile personal checks received from Board of County Commission retirees and retirees from other Constitutional Offices for insurance and COBRA payments.
Calculate premiums by age, salary and level of coverage for employee long-term, short-term and life insurance plans. Reconcile Employee Assistance Program and balance insurance billings. Maintain and report annually the Health Insurance Subsidy to the Florida Retirement System for retirees for the Board of County Commission and other Constitutional Offices.
Prepare, balance and submit accounts payable vouchers, wire transfers, on-line payments and journal entries.
Prepare and distribute W2s for employees and when requested provide reprints and copies.
Develop, manage and maintain comprehensive payroll files, reports and other required records.
Perform other duties as required.
Typical Qualifications and Minimum Qualifications:
Must have graduated from high school or possess an accredited equivalency diploma. College level courses in accounting and bookkeeping preferred. Two years experience in bookkeeping and accounting; preferably processing payroll. A comparable amount of training and/or experience may be substituted for the minimum qualifications. Type 30 cwpm preferred.
Basic skills testing such as typing, grammar, spelling and math may be required for this position.
Position has no supervisory responsibility.
Valid driver's license required.
Supplemental Information and Knowledge, Skills and Abilities:
Live and advocate our commitment to the Organization's vision, mission, and values.
Must have knowledge of basic payroll accounting, bookkeeping practices and theories. Knowledge of basic office procedures and automated payroll processing. Must be knowledgeable of the Fair Labor Standards Act and Internal Revenue rules and regulations relevant to payroll and benefits.
Ability to comprehend and apply the processes and procedures from a Career Service Manual and Collective Bargaining Unit Agreements.
Ability to acquire knowledge of the Board of County Commissioners personnel, payroll and benefits guidelines. Must have the ability to perform a volume of numerical detail work on line by means of keyboarding; ability to accurately maintain records and prepare reports within time restraints. Must be able to use a keyboard with speed and accuracy.
Ability to use a calculator, personal computer, and general office equipment.
Requires the ability to maintain effective working relationships with County departments, government agencies, employees, data center, federal/state agencies and various companies.
Ability to perform mathematical calculations and analyze data with speed and accuracy to insure proper payment of wages; accuracy is required for auditing time sheets and balancing payroll and benefit reports. Federal withholding, FICA, and pension must be paid accurately and in a timely manner to avoid penalties.
Ability to work with confidential and/or sensitive data and files while complying with state and federal legal restrictions and legal advice restrictions for the Office of Clerk & Comptroller. Records are not confidential in nature, but discretion must be used when information is released.
Ability to sit or stand for extended periods of time, while concentrating on repetitious or complex tasks. Ability to work within time constraints and workload surges. Ability to work in a fast paced environment with frequent interruptions while maintaining speed and accuracy.
Ability to carry boxes of computer paper and files weighing 40 to 50lbs.
Position and duty location may vary between East and West side of the County based on workload.
The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief to equalize peak work periods or otherwise to balance the workload.
A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.