Job Title: Payroll Clerk
Reports To: Regional Controller
FLSA Status: Non - Exempt
Location: Cheyenne, WY
Prepared By/Date: Human Resources 4/26/13
Approved By/Date: Jennifer Drewer 4/26/13
Summary: Processes payroll for multiple business units, imports labor hours from timecard system, costs payroll and reconciles gross to net reports to system generated journal entry, prints payroll checks and remits direct deposit files to the bank.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Compile payroll data such as hours worked, taxes, insurance, and 401k to be withheld, and employee identification number, from time sheets and other records.
Keep track of leave time, such as vacation, personal, and sick leave, for employees.
Enter data into computer files, or compute wages and deductions and post to payroll records.
Review wages computed and correct errors to ensure accuracy of payroll.
Report, to the Payroll Administrator, changes affecting net wages such as exemptions, insurance coverage, loan payments, 401k and transfers or terminations for each employee to update master payroll records.
Prorate expenses to be debited or credited to each department for cost accounting records.
Prepare periodic reports of earnings, taxes, and deductions.
Keep records of leave pay and nontaxable wages.
Prepare and issues paychecks.
Provide information to employees and managers on payroll matters and tax issues.
Keep informed about changes in tax and deduction laws that apply to the payroll process.
Process involuntary deductions such as levies and garnishments to the Payroll Administrator.
Process paperwork for new employees to the Payroll Administrator and HR Department.
Prepare and balance period-end reports.
Complete, verify, and process forms and documentation for administration of benefits such as pension plans, unemployment, and medical insurance to the Payroll Administrator and HR Department.
Record and tracks equipment time for entry into computer system.
Completes or ensures completion of Personnel Action Forms for changes to employees (i.e. employment status, job title, wage/salary, etc.). Processes forms to Payroll Administrator and HR Department.
To perform the job successfully, an individual should demonstrate the following competencies:
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information; Works well in group problem solving situations.
Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service - Responds to requests for service and assistance; Meets commitments.
Interpersonal - Maintains confidentiality
Oral Communication - Listens and gets clarification; Responds well to questions.
Team Work - Contributes to building a positive team spirit
Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.
Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Cost Consciousness - Develops and implements cost saving measures.
Diversity - Demonstrates knowledge of EEO policy.
Ethics - Treats people with respect; Works with integrity and ethically; Upholds organizational values.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Supports affirmative action and respects diversity.
Adaptability - Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time
Dependability - Commits to long hours of work when necessary
Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently
Professionalism - Approaches others in a tactful manner; Reacts well under pressure;
Safety and Security - Observes safety and security procedures.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High school diploma or equivalent and at least two years accounting experience, preferably in construction; or an equivalent combination of education and experience. Minimum of one year payroll experience for at least 10 employees required. Using a computer-based payroll system(s) required.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, Ability to apply concepts of basic algebra.
Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Payroll systems and Internet software.
Certificates and Licenses:
Valid drivers license and clean driving record
This job has no supervisory responsibilities.
The noise level in the work environment is usually quiet.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and reach with hands and arms.
AN EQUAL OPPORTUNITY, M/F, D/V, AFFIRMATIVE ACTION, DRUG FREE WORKPLACE EMPLOYER
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