Payroll Coordinator
Food Safety Net Services - San Antonio, TX

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The function of this position is to perform and manage payroll processing and related accounting tasks and to maintain the accuracy and integrity of the HR Great Plains and related platforms feeding into the payroll processing system.


§ Maintain current Payroll systems to achieve alignment with HR benefits and initiates.

§ Maintain payroll systems to ensure effective accounting processing.

§ Analyze, prepare and input payroll data.

§ Use automated systems to produce accurate and timely payroll.

§ Ensure compliance with all applicable state and federal wage and hour laws.

§ Prepare weekly, monthly, quarterly and year-end reports for management (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).

§ Perform various journal entries and account reconciliations and provide General Ledger support.

§ Perform data entry of payroll data such as employee data, garnishments, vacation time, insurance and 401(k) deductions.

§ Pull electronic time clock entries (E-time software) and review the downloaded information for completeness and accuracy.

§ Follow up and contact various department supervisors for any missed time clock entries.

§ Process payroll data.

§ Pull internal management reports using system software.

§ Other duties as assigned to meet business needs.

§ Timely filing of all applicable payroll taxes.

§ Process Garnishments

§ Company lead in payroll audits with outside vendor

§ Responsible for all employee tax issues

§ Responsible for payroll entity setup

§ Responsible for GL feeds from payroll system

§ Funding of H.S.A., F.S.A., Dependent Care, and 401k accounts

§ Maintain accuracy of PTO/Vacation/Sick Leave balances based upon approved requests

§ Complete census and vendor report requests related to payroll

§ Manage payroll vendor relations and contact


§ This job has no supervisory responsibilities.


§ Associate's degree (A.A) or equivalent from a two-year college; or equivalent combination of education and experience. College degree is preferred.

§ 3-4 years of payroll processing experience required.

§ Prior experience with in house payroll processing, including payroll tax filing.

§ Great Plains experience preferred, but not required.


§ Working knowledge of at least 1 payroll processing platform.

§ Solid understanding of payroll and payroll tax laws.

§ Planning and organization skills.

§ Ability to plan and manage multiple projects.

§ Strong customer orientation.

§ Attention to detail.

§ Problem analysis and problem resolution.

§ Excellent interpersonal and communication skills.

§ High performance team player.

§ Proficiency in Word and Excel.

§ Clear written and verbal communications.

§ Organize and write procedures in a logical/methodical manner.

§ Good time management skills.

§ Excellent attention to detail.

§ Work well in a team environment.

§ Able to maintain confidential information.


To perform the job successfully, an individual should demonstrate the following:

§ Analytical - Collects and researches data

§ Problem Solving - Gathers and analyzes information skillfully

§ Technical Skills - Strives to continuously build knowledge and skills

§ Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance

§ Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control

§ Oral Communication - Speaks clearly and persuasively in positive or negative situations

§ Written Communication - Edits work for spelling and grammar

§ Teamwork - Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests

§ Ethics - Treats people with respect; Works with integrity and ethicality; Upholds organizational values

§ Organizational Support - Follows policies and procedures; Supports organization's goals and values

§ Judgment - Exhibits sound and accurate judgment

§ Motivation - Sets and achieves challenging goals

§ Planning/Organizing - Uses time efficiently

§ Professionalism - Approaches others in a tactful manner

§ Quantity - Meets productivity standards; Works quickly


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

§ Potential exposure to odors, fumes, airborne particles, hazardous chemicals, and microbiological pathogens

§ Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly

§ Attendance/Punctuality - Is consistently at work and on time

§ Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions

§ Initiative - Seeks increased responsibilities; Asks for and offers help when needed

§ Innovation - Generates suggestions for improving work

Language Skills:
§ Ability to read and interpret documents such as payroll regulations, and procedure manuals. Ability to write routine reports and correspondence.

§ Ability to read and comprehend simple instructions, short correspondence, and memos in English.

§ Ability to write simple correspondence in English

Mathematical Skills:
§ Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Computer Skills:
§ To perform this job successfully, an individual should have knowledge of internet web browsing Microsoft Office software including Outlook, Word, PowerPoint and Excel.

Reasoning Ability:
§ Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions

§ Ability to deal with problems involving a few concrete variables in standardized situations

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