Payroll Distribution Director

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The Office of Payroll Administration (OPA) is recruiting an Administrative Staff Analyst (M2) to serve as the Payroll Distribution Director in the Payroll Operations Bureau. Under the direction of the Deputy Executive Director, with some latitude for independent initiative and judgment, the selected candidate will manage the Payroll Refund and Adjustment Unit (PRAU) and the Check Distribution Unit (CDU). PRAU processes the cancellation of employees' payments through the automated check refund process or the manual check refund process and also processes payments owed by the City to deceased employees. CDU distributes direct deposit statement and signed paper checks to Agencies each pay cycle; retrieves pay statements, quarterly earnings statements and paid check images as a revenue for OPA, bursts and seals W-2 and 1127 mailer forms.
The duties will include, but are not limited to the following:
• Oversees PMS Adjustment check distribution and payments relating to beneficiary services
• Monitors the processing of requests for documents copies from employees, agencies, and third party clients, sealing and distributing of W-2 Wage and Tax Statements and Section 1127 Statements for active and retired City employees
• Oversees the PMS check refund and manual check refund process to recover overpayments and to restore to agency’s FMS budget structures.
• Oversees the PMS paper check and direct deposit statement distribution to City agencies
Minimum Qual Requirements
1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
Preferred Skills
• Strong qualitative and analytical skills
• Experience with the Payroll Management System (PMS), Citywide Human Resource Management System (CHRMS), Report Distribution Management System (RMDS), and Financial Management System (FMS)
• Excellent written communication and interpersonal skills
• Strong management and leadership skills
• Excellent MS Excel, Word and outlook
To Apply
Must apply via or city employees apply via Employee Self-Service
Work Location
1 Centre Street, Room 200N, N.Y.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Until Filled