Please Note: Individuals must be employed by New York State to be eligible for appointment to this position.
Candidates must have permanent status as a Payroll Examiner 4, G-23, or be eligible for lateral transfer; OR eligible for transfer via 52.6 or 70.1 of the Civil Service Law. Section 52.6 allow individuals who have one year of permanent competitive service in a title that is designated as 52.6 (administrative title) as eligible for transfer. Section 70.1 allows a permanent, competitive class employee, who has at least one year of permanent service in a transferable title to transfer to a Payroll Examiner 4. If you are unsure as to whether your current title qualifies for transfer, you may contact us by email at OMHHRM@OMH.NY.GOV.
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotional examination for the position of Payroll Examiner 4 in Albany. Permanent appointment may be made by non-competitive promotion of an applicant, who meets the position’s minimum qualifications, if all requirements of a non-competitive promotion appointment are met.
The duties that the incumbent of the vacancy will be expected to perform.
The Consolidated Business Office, Payroll Service Unit is responsible for processing payroll transactions and providing payroll services for 24 OMH psychiatric facilities and OMH Central Office staff. The incumbent of this position will supervise subordinates, plan, organize, and direct the daily functions of the Upstate and Downstate Teams and Central Office staff responsible for processing all aspects of payroll for Administration and Institution payroll cycles. Duties will include, but are not limited to, the following:
Plan, organize and direct the daily operation of the Consolidated Payroll Services Unit (CPSU).
Ensure that all payroll transactions are in compliance with the State Finance Law, Civil Service Law, OMH Internal Controls, GOER and/or OSC rules and regulations and negotiated contracts.
Direct the overpayment recovery program to assure CPSU implements OSC guidelines to recover overpayments through the payroll system, PayServ.
Supervise subordinate staff in a fashion to make optimum use of existing abilities and guide staff to improve their level of knowledge, skills and abilities.
Create and implement internal processes and controls to ensure a high level of security, accuracy and compliance.
Provide direction and response to OMH facility personnel and business office staff to resolve issues and/or to provide training in the proper reporting techniques and control agency compliance.
Conduct audits of all work levels to insure accuracy and consistency in the CPSU.
Direct staff and monitor staff training to ensure procedures and/or materials are accurate, up-to-date, and that training is provided timely.
Direct the annual audit of employee salaries and additional salary factors involving work percentage, work location of employee, shift, etc.
Review audit reports and the recovery of overpayments or underpayments made to employees and advise management of audit results.
Direct staff responsible for the OMH Extra Service and Standby Roster programs to ensure compliance with control agencies rules and regulations. Set rates for each program and provide supporting salary documentation to OMH Office of Financial Management.
Coordinate reports and payroll technical expertise for OMH management and other OMH departments.
Participate in the Payroll User Group monthly general meetings, communicating information and ideas.
Participate in the Payroll User Group Standing Committees (Operations, Systems, Query, Training and Communication and Performance Measures and Standards) and agency work groups to enhance OSC/OMH relationships.