Payroll Specialist
Edison State College - Fort Myers, FL

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This position has district-wide responsibility for the processing of the College’s payroll. The work performed is advanced and specialized accounting and includes technical work in the maintenance of accounts and controls in the preparation of payrolls.

General Responsibilities:
Compiles payroll data from a personnel action forms and contracts to prepare for computer input.
Enters salary computations for new hires, salary changes, and terminations into the computer system; ensures all payroll procedures comply with state, federal, and college policies and procedures.
Ensures the payment of health and life insurance, long-term disability, and dental plans.
Verifies and reconciles any payroll errors and ensure employees are paid accurately as required by government regulations and according to Edison State College policy.
Verifies and inputs hours worked and leave taken. Balances and audits hours and leave entered in the Banner system.
Analyzes and processes documents for court ordered support and wage garnishments.
Ensures the preparation and submission of payroll taxes, State Retirement contributions, 403(b) contributions, and wage garnishments, etc. within compliance deadlines.
Prepares monthly reconciliations for payroll accounts. Makes the necessary adjustments in the subsidiary or general ledger as appropriate.
Assists in the preparation of year-end and W2 processing.
Researches outstanding payroll checks in preparation for Abandoned Property Report and makes the necessary adjustments in both the subsidiary and general ledgers.
Develops and generates various payroll reports.
Answers employee payroll questions and resolves any conflicts or discrepancies. Provides information related to fringe benefits and payroll deductions to employees.
Calculates leave payouts for employees participating in the RIP/DROP retirement programs.
Submits reports of employee data to TSA Consulting Group for audit and compliance limits of voluntary retirement plans accounts.
Assists in the transfer process for excess leave to the Bencor plan.
Completes clearance forms of all terminating employees.
Prepares monthly invoices for retiree insurance coverage.
Prepares and processes accounting transactions into the general ledgers. Performs accounting reconciliations and analyzes transaction and balances.
Assists in detailed and comprehensive audits of financial operations in the preparation of the Annual Financial Report (AFR).
Assists in the implementations and testing of new Banner programs and updates.
In collaboration with the supervisor, develops operating procedures related to Payroll functions.
These essential job functions are not to be construed as a complete statement of all duties performed; employees will be required to perform other job related duties as required. An employee with a disability is encouraged to contact the Human Resources Office to evaluate the job in greater detail in order to determine if she/he can safely perform the essential functions of this job with or without reasonable accommodation.

Knowledge, Skills and Abilities:
Minimum Qualifications
Associate’s degree plus two (2) full-time or four (4) years part-time professional work experience in payroll or related field. Appropriate professional work experience may be substituted for education on a year for year basis.
Knowledge of the principles and practices of payroll accounting and the applicable federal, state and local laws relating to payroll accounting.
Demonstrated experience using a personal computer, office software such as MS Office and electronic mail, with particular proficiency in spreadsheet software such as Microsoft Excel.

Demonstrated ability to:
  • Communicate effectively, both orally and in writing.
  • Establish and maintain effective working relationships with faculty, staff, students and the public.
  • Work in a fast-paced, demanding environment.
  • Maintain complex payroll records, prepare reconciliations and detailed reports.
  • Gather and organize data.
  • Exercise independent judgment relating to interpretation of employee benefit and payroll data.
Preferred Qualifications
Experience working in an institution of higher education.
Experience with Banner and Crystal Reports.
Critical Skills/Expertise

All employees are expected to:
  • Promote a common purpose consistent with stated College goals and demonstrate a commitment to students and the learning environment.
  • Possess the knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manual related to the job tasks.
  • Demonstrate the ability to respond to supervision, guidance and direction in a positive, receptive manner and in accordance with stated policies.
  • Provide quality customer service by creating a welcoming and supportive environment.
  • Present a professional image in word, action and attire.
  • Demonstrate professionalism in dealing with a diverse population while understanding and respecting each other’s view of the world, personalities and working styles.
  • Conduct oneself in a manner consistent with the College’s standards of ethical conduct.
  • Apply effective techniques to create working relationships with others to achieve common goals; successfully communicate and collaborate with others to achieve goals.
  • Demonstrate skills necessary to look at situations and processes critically to make recommendations for improvement.
Work Conditions/Physical Demands/Special Conditions

Physical: Routinely requires the ability to see, hear, and speak. Routinely requires sitting, bending, stooping, walking. On occasion, incumbents may be required to lift 20 or more pounds.

Environmental: Normal general office
Mental: Routinely requires the ability to interpret, analyze and perform critical thinking skills necessary.

Supplemental Information:
Fully complete the application form. All work history must be included on the application and all fields must be accurately and specifically completed.

Candidates must list ALL work experience which proves sufficient for meeting minimum qualifications of this position.
Unofficial transcripts MUST be uploaded to the applicant system. It is suggested that all documents be uploaded as PDF documents.

  • Candidates must upload copies of ALL transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications of this position.
  • Official transcripts for all coursework and degrees are required at the time of hire.
  • Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bonafide U.S. evaluation service. The evaluation must be uploaded to the application.
PLEASE NOTE: Additional documents or changes cannot be made to your application once it has been submitted.
We regret that we are unable to accept faxed, emailed, mailed or hand delivered application materials outside the Edison online e-Jobs system.
A selection committee will review application packages and will select a limited number of qualified applicants for interview.
Criminal background check and fingerprinting will be required of the final candidate.
Edison State College is proud to be a tobacco-free organization.
Edison State College is committed to providing an educational and working environment free from discrimination and harassment. All programs, activities, employment and facilities of Edison State College are available to all on a non-discriminatory basis, without regard to race, sex, age, color, religion, national origin, ethnicity, disability, sexual orientation, marital status, genetic information or veteran's status. The College is an equal access/equal opportunity institution. Questions pertaining to educational equity, equal access, or equal opportunity should be addressed to the College's Equity Officer.

The College’s Equity Officer/Title IX Coordinator is:
Ronald A. Dente, Jr.
Director, Human Resources/Assistant General Council
Royal Palm Hall N-120 – Lee Campus
8099 College Pkwy. SW
Ft. Myers, FL 33919

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