Payroll Specialist
University of Southern California - Los Angeles, CA

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The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family," which is comprised of the faculty, students and staff that make the university what it is.

USC's University Payroll Services is seeking a Payroll Specialist to join its team.

The University Payroll Office is seeking an individual to perform payroll duties as it relates to the setup, processing, taxation, preparation, direct deposit and delivery of payroll checks to staff, faculty and student workers and stipend checks to non-resident alien students. This position serves as the payroll liaison to many assigned home departments.

Job Accountabilities: Provides service to assigned home departments. Answers policy and procedure questions. Investigates and resolves complex payroll problems according to FSLA, California State Wage and Labor Code, INS and IRS regulations, and University policies and procedures. Trains home department coordinators in the use of on-line applications as needed.

Performs on-line processing of payroll check requests and distributes all monthly and bi-weekly payrolls to home departments. Processes termination documents and final checks. Pulls checks and advice slips for special routing or handling.

Sorts, prioritizes, reviews for accuracy and processes incoming payroll/personnel documents.

Audits I-9 documents to ensure compliance with Immigration Reform and Control Act (IRCA) requirements. Follows up on problem I-9's, notifies Home Department Coordinators and Senior Business Officers of all I-9 violations.

Prepares and processes payroll documents for non-resident aliens in accordance with Federal INS and IRS regulations. Updates system according to tax treaties and keeps home department informed of all tax treaty changes.

Requests, tracks and processes Alien Questionnaires (Form 1001) for nonresident alien students receiving non-qualified or qualified scholarships. Updates the payroll system with qualified scholarship data from Student Information Systems for calendar year end issuance of Form 1042S.

Processes new-hire packages, exceptions, transfers and promotions. Inputs information to online system to establish taxation status. Researches missing documentation or discrepancies.

Processes, verifies and updates direct deposit applications, pre-notifications and changes in check depositions. Responsible for pre-note and EFT live dollar transmissions to originating bank.

Reviews departmental on-line hand drawn checks for compliance to University policies and procedures prior to check signature.

Processes all stop payment orders through on-line system with Bank of America (BAMTRAC). Re issues all stop checks.

Assists with College Work Study ( CWSP) Certification process. Maintains records and statistics for all general payroll processes (e.g., IRCA, direct deposit, stop payments, bank reconciliations). Maintains and updates the Payroll User's Guide and distributes to all User Guide owners.

Prepares periodic reports for management on matters such as the number and nature of problems with returned documents.

Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

The University of Southern California values diversity and is committed to equal opportunity in employment.

Minimum Qualifications:
Minimum Education:
High school or equivalent

Minimum Experience:
2 years
Combined education/experience as substitute for minimum experience

Minimum Field of Expertise:
Payroll or general office. Demonstrated interpersonal skills.

Preferred Qualifications

Preferred Education:
Associate's degree

Preferred Experience:
3 years

Preferred Field of Expertise:
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