Personnel Operations Specialist
Butte County, CA - Chico, CA

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Under general supervision, coordinates administrative support activities for the basic personnel services and functions in a department.

Essential Job Functions:

Essential Job Functions : Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

· Performs lead-worker duties under direction; may provide training to subordinate staff; coordinates work assignments; provides input into the performance evaluations of assigned staff.

· Processes departmental recruitment requests; requests and monitors requests for certification of eligibles list; consults and supervises staff on setting up interviews panels; assists in development of interview questions; notifies qualified applicants of interview; forwards letter of non-selection advising non-interviewed applicants of their status.

· Assists the County Human Resources Department in the development of department-specific job specifications.

· Conducts reference and background checks; coordinates the selection process, and assures effective communications of all phases of the process.

· Maintains personnel files, transaction logs, reports and employee records with strict confidentiality; provides procedural information to management staff on reclassifications, out of class assignments, promotions, disciplinary actions, grievances and other matters.

· Conducts new hire orientations; prepares paperwork; assures completion and accuracy of documents; facilitates training on time cards, benefits, personnel and behavioral health policies,

· Tracks and processes payroll to include special pay, special payroll projects; W-4s, direct deposit and other transactions; monitors and tracks personal and vehicles accidents; maintains separate medical files on employees; retains new hire list.

· Reviews workers compensation, disability and family leave claims for accurate completion; coordinates with County staff and appropriate agencies in monitoring status of claims; provides assistance to Human Resources for reasonable accommodations to return employees to work.

· Maintains and enforces all aspects of confidentiality of client information; monitors compliance to the standards of the Privacy Act of 1974, {U.S.C. § 552A} as amended.

· Performs other related duties as assigned.

Minimum Qualifications:

· High school diploma or GED equivalent.

· Five (5) years of increasingly responsible administrative, clerical, or secretarial duties, including two (2) years processing payroll, benefits or general personnel documents.


· Associate’s degree in Human Resources, Business or Public Administration, Social Services or related field and two (2) years processing payroll, benefits or general personnel documents.

· Valid State of California driver’s license may be required; a clear criminal record is required.

Environmental Factors and Conditions/Physical Requirements:

· Work is performed in an office environment.