Position: PLANT ENGINEERING ADMINISTRATIVE ASSISTANT
Function : This position provides administrative assistance to the Northfield Plant Engineering Department under the direction of the department manager. This includes assistance in the following areas: project documentation, communication, processing JDE and 7i purchasing requests and general support to the Northfield Plant Engineering Department. This position also serves as a back up to, and is backed up by, the Plant Maintenance Administrative Assistant.
Reports to: Plant Electrical & Mechanical Engineering Manager
Provide assistance in preparing travel arrangements.
Provide assistance entering purchase orders.
Provide assistance with monthly expense reports.
Administer 7i, JDE, Oracle work order/ purchase order/invoice reconciliation for department.
Work with department manager to create and maintain budget/purchase order tracking spreadsheets.
Provide assistance to the department as the JDE super user for the group.
Set up files, perform filing and file retrieval; file maintenance.
Monitor/organize/order supplies for dept and for copiers, faxes and printers.
Help support printers/copiers/faxes when problems arise, add toner, paper, etc.
Set up conference rooms and conference calls - special or last minute requests.
Take meeting minutes as needed.
Setting up meetings; arranging for equipment/food/beverages, corresponding clean-up, etc.
Misc. clerical support for department – word processing, PowerPoint presentations, running errands, collating, etc.
Manage meeting calendar, adjust for commitments to maximize time efficiency, allow for work/travel time, and identify challenges, deadlines and tasks due.
Manage and perform other duties as required or assigned.
Two years business or vocational school training in office occupations or related field. Knowledge of office operations and procedures.
Two years administrative assistant experience; experience in word processing, spreadsheets, database, and the handling of confidential information. Experience working in an engineering department preferred.
The role requires proficiency in the use of word processing, spreadsheet and data entry applications including Microsoft Word and Excel. A familiarity with JD Edwards EnterpriseOne and Infor.EAM Asset Management and Maintenance System (7i for short) are preferred. Individual needs the ability to operate basic office equipment. The a bility to maintain confidentiality is a must . Individual m ust have good interpersonal and organizational skills. Effective interaction with and effective support (providing excellent customer service) of Northfield Plant Engineering and Maintenance staff is essential. Individual must be able to balance and prioritize workload with requests coming from numerous staff.
Must be able to read, write, and communicate in the English language.
Work Structure :
Individual works under the direct supervision of the Plant Electrical & Mechanical Engineering Manager. Individual will maintain informal connections with Plant Maintenance Department and manager.
Individual must be self-motivated, and able to comp lete tasks with minimal supervision
MOM Brands - 17 months ago
MOM Brands (formerly Malt-O-Meal Company), a privately held and family owned company, is the third largest cereal company in the United...