This is responsible work in the management, storage, and record maintenance of police evidence and property, and in the acquisition and disbursement of a variety of supplies, equipment, services, and recovered property for the Police Department.
Work involves responsibility for receiving and storing evidence related to a variety of police investigations, acquiring and dispensing a wide range of supplies utilized by the Police Department, and maintaining computerized records of evidence and property inventory for the Police Department, including the eventual disposition of evidence according to regulations. Work involves property handling and storage techniques for evidence items which may be unsanitary or require special storage. Work is performed with considerable independence based on Department operating procedures, specified goals of the supervisor, and purchasing regulations. This is not a supervisory classification, but work direction of volunteers or assistants or the training of new employees is expected.
The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties or roles performed by personnel so classified. It is as well intended to be compliant with the Americans with Disabilities Act.
ESSENTIAL JOB FUNCTIONS
The listed job functions are illustrative of the classification level and not intended to list all duties typically assigned to this classification. Employees may do all or some of the listed duties, or other related duties.
1. Receives, manages, and accounts for all evidence and property in the custody of the Police Department ensuring compliance with state statutes, city ordinances, and departmental procedures; maintains necessary records regarding the handling of property and evidence. Oversees release of police evidence to attorneys and law enforcement agencies. Records, tags, and stores evidence within established guidelines. Testifies in court regarding chain of evidence. Coordinates the disposition of unclaimed properties which are no longer utilized for evidence purposes.
2. Responds to complaints and questions from the public regarding property, handling of evidence, acquisition and disposition.
3. Develops, maintains, and monitors inventory, vendor, and service contracts. Orders equipment, supplies, and uniforms used on a regular basis. Arranges for necessary repair of equipment.
4. Maintains detailed computerized records of police property movement and inventories. Unpacks incoming materials and supplies, compares delivery receipt with purchase order, and inspects condition of goods. Verifies correct price charged for equipment and supplies and authorizes payment by the Finance Department. Develops bid specifications and solicits proposals.
5. Develops procedural methods to improve Police Department operations and security of property and evidence received.
6. Negotiates and administers departmental contacts for supplies and services, including responding to, investigating, and making recommendations regarding quality and quantity of services and/or goods as prescribed in the specifications.
7. Performs other work as required.
Highschool diploma or G.E.D., supplemented by coursework or training in data entry, property management and computer systems and considerable experience (at least two years) of a progressively responsible nature in property management with some experience in computerized record management, acquisition of supplies, and disbursement of inventory, or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities to perform the essential functions of the class. Experience with storing police evidence is desirable. Completion of a Certified Property and Evidence training program is highly desirable. Possession of a valid Oregon Class C driver's license, and the ability to meet City driving standards. Must be able to pass a police background check.
Work hours vary from a traditional 8 to 5 work day, including some holiday, evening, early morning, and weekend work. Work involves handling evidence items with safety precautions which may be awkward to handle, unsanitary, or which require special storage. Work involves interruptions, handling a variety of goods, working with a wide variety of people, some of which may be upset about the confiscation of property by law enforcement authorities. Work occasionally requires appearance in court procedures to testify about the chain of custody of evidence. Work involves sufficient concentration to maintain accurate, computerized records of evidence received, issued, and destroyed, and for the preparation of detailed purchase documents and the inventory of police property.
The application will be reviewed for the job requirements. The best qualified candidates will be invited to an interview. The application review and the interview will evaluate the following job-related knowledge and abilities: Thorough knowledge of modern Police Department regulations, procedures, and ordinances regarding police evidence, chain of custody, and government purchasing regulations; or the ability to acquire such knowledge within probationary period; considerable knowledge of computerized record systems; state and federal privacy and security laws as related to police records; police evidence and inventory maintenance procedures, including handling of potentially hazardous evidence; store keeping or warehouse procedures; supplies, materials, and equipment for determination of prescribed specifications; ability to operate a mainframe terminal, personal computer, and other modern office equipment such as fax machines, calculators, scanners, and copiers; to plan and organize work during continual interruptions; to learn and apply City of Salem purchasing and requisition procedures within the probationary period; to conduct research and develop procedures and guidelines to improve Police property operations; to communicate effectively, both orally and in writing, and compose technical specifications for the purchase of goods or services; to maintain records in a timely, accurate, and organized manner; to work with diverse groups of people; and to lift heavy stock items of up to 55 pounds. Must be able to pass a police background check.
: Please complete the on-line Application and submit electronically by the close date at www.cityofsalem.net/Jobs. Applications must be received by the Human Resources Department by 11:59 p.m. on the closing date. You will receive an email confirmation of your submitted electronic application. The City cannot be responsible for material that is illegible or missing as a result of transmitting or which may be lost through the mail.
All newly selected finalists for City employment are subject to a criminal background check and may be subject to testing for drugs.
Equal Opportunity Employer
Women, Minorities and Disabled individuals are encouraged to apply. ADA accommodations will be provided upon request. TTD/TTY 503-588-6009
This announcement is not an implied contract and may be modified or revoked without notice.
City of Salem, Oregon - 11 months ago