Police Records Clerk
City of Elgin, IL - Elgin, IL

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Primary responsibilities include keyboarding, intense data entry, filing, maintenance of criminal history and police reports, and customer service. Position scans documents into computer network; releases information in accordance to police policies; performs record checks for authorized agencies; files reports, mug shots and fingerprint pages; handles mail and fax correspondence.

  • Maintain the privacy, security and confidentiality of records information
  • Provide customer service to citizens and law enforcement personnel in person, email, and over the phone
  • File and maintain police reports and traffic citations
  • Perform data entry into police records management system
  • Merge police reports into the police records management system
  • Scan police reports and other documents into a digital imaging system
  • Perform records checks for citizens, police department personnel, and other authorized agencies
  • Prepare crash reports for the Illinois Department of Transportation as well as the Kane County Highway Department
  • Type correspondence, memos, and reports
  • Collect fees for specific records services and maintain a balanced cash drawer
  • Respond to mail, email, and fax correspondence
  • Release information and reports according to the guidelines of the Illinois Freedom of Information Act
  • Redact police reports and miscellaneous documents for the media
  • Respond to time-sensitive subpoenas and state‚Äôs attorney requests
  • Preserve video from the various camera systems utilized by the police
  • Perform such other duties as may be required by State Law, City Ordinance, Department Rule, or as may be assigned by the records supervisor or other competent authority
  • Must be personable with strong written and verbal communication skills
  • Data entry skills of 120 KPM
  • Must possess basic accounting skills
  • Ability to use good judgment and have experience working with the public
  • Extensive and demonstrative knowledge of the use and application of MS Office Suite, electronic mail systems and the use of a personal computer required.

Must possess a high school diploma or GED