The City of Oakland is currently recruiting to fill a Police Records Supervisor vacancy within the Oakland Police Department. The Police Records Supervisor will supervise and train a civilian staff in their duties of providing information to the general public involving warrants, records, subpoenas and other litigation-related requests; to maintain complex internal automated record systems; assist with compliance of the National Settlement Agreement (NSA); and to access and update state and federal criminal history data systems.
The eligibility list established from this recruitment may be used to fill other vacancies that may occur within The City including full-time and permanent part-time positions.
Examples of Duties:
Schedule, assign, supervise and evaluate assigned staff.
Supervise staff in providing information to the public on warrants, records, subpoenas and other litigation-related matters; respond to citizen complaints; resolve conflicts.
Supervise data entry into and removal of data from local, state and national computer systems; locate and correct errors in automated record keeping and data systems.
Interpret policies and regulations regarding release of documents.
Review and accept subpoenas for information.
Supervise and monitor the collecting of fees for permits collected by the Records Division.
Monitor staff's maintenance of various files, logs and reports for compliance with departmental and legal requirements.
Train Police Records Specialists in correct procedures, rules and regulations to comply with state and federal laws.
Compile monthly statistical reports on work performed; interpret data and prepare additional reports as required.
Assist in preparation of a section budget; control expenditures.
Conduct special studies relating to the development and implementation of police records policies and procedure.
Operate personal computers and/or computer terminals.
Perform related duties as assigned.
Minimum Requirements for Application:
Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable. Education: Equivalent to completion of the twelfth grade. Additional business or computer courses are desirable. Experience: Three years of full-time work experience as a Police Records Specialist with the City of Oakland or comparable experience in a police records environment. One year of lead or supervisory experience is desirable.
Knowledge and Abilities
General office procedures.
Principles and practices of supervision.
Word processing, spreadsheet, and/or database programs.
Modern police recordkeeping procedures.
Organization, procedures and operating details of the assigned department. Ability to:
Work under stressful conditions.
Supervise and train assigned staff.
Analyze situations and adopt effective courses of action.
Operate modern office machines, including computer terminals, microfiche readers and large volume copiers.
Learn the organization, procedures and operating details of the City.
Adapt to varied work schedules (e.g. nights, rotating shifts, weekends).
Exercise considerable independent judgment in interpreting and applying Police Department policies and procedures and complying with federal and state regulations and NSA guidelines.
Communicate effectively both orally and in writing.
Work in a highly-structured, rank-oriented environment.
Establish and maintain effective working relationships with those contacted in the performance of required duties.
The Selection Process
Stage I: The first stage in the selection process will consist of a review of each applicant employment application, current resume, and signed supplemental questionnaire for minimum qualifications (weighted pass/fail). Applications submitted without all required materials will not be given further consideration.
Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant score (before residency and/or veteran points) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III
Stage III: The third stage may consist of an oral examination that may be preceded by a brief written exercise (weighted 100%) and that will test the knowledge, skills and abilities listed in the qualifications section .
The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration.
The City of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity.
How to Apply
Apply prior to the posted final filing date. Applicants are encouraged to apply on-line and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm
When applying with a hard copy, submit required materials to: Department of Human Resources Management, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612-2019 by 5:00 pm. You may also call (510) 238-3112 for information.
Date Of Examination:
To Be Announced
Please read the City of Oakland's Employment Information Pamphlet, which can be viewed online, prior to applying for a position at the City of Oakland.
The City of Oakland is an EEO/ADA Employer.