CATEGORICALLY FUNDED – POSITION CONTINGENT UPON CONTINUED FUNDING AND BOARD APPROVAL
POSITION: POLICE SERVICES TECHNICIAN
DEPARTMENT: POLICE SERVICES
FINAL FILING DATE:
FRIDAY, MARCH 22, 2013 BY 12:00 NOON. (POSTMARKS ARE NOT ACCEPTED)
LOCATION: SCHEDULED TO BE ASSIGNED TO: DISTRICT SERVICES
SALARY: $2979.12 - $3270.09/MO. (CSEA Salary Schedule, initial placement will not be higher than the above listed salary, the top step for this position is $4137.95/MO.)
COMMENCING: As Soon As Possible
BASIC FUNCTION: Under direction of the Chief of Police to perform a variety of complex clerical duties and provide administrative support for police-related activities to include correspondence, reports, parking services, and developing police schedules. The duties and responsibilities for a Police Services Technician require a high degree of both field experience and administrative skill.
• Perform mandated records management responsibilities. Ensure that the YCCDPD Records practices conform to all applicable state, federal, District and YCCDPD guidelines regarding processing, retention and/or release of record information. (E)
• Perform the operation of record management for lost and found property within the YCCD Police Department. Receive general direction from the Chief of Police or Officer in Charge (OIC), including but not limited to: establish schedules and methods for police records management and property unit operations; implement policies and procedures. (E)
• Recommend improvements and modifications; prepare various reports on operations and activities. (E)
• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for
equipment, material and supplies; monitor and control expenditure. (E)
• Maintain security and confidentiality of police records; ensure state guidelines are followed regarding release of police records; review
the sealing of records; review and respond to routine and non-routine subpoenas and requests for disclosure of public information;
receive, prepare, and complete audits with the Department of Justice on data entry and certification of records. (E)
• Oversee record keeping systems and proper classification of police crime reports; ensure accurate and timely preparation of statistical
reports such as Uniform Crime Report and monthly arrest and citation register. (E)
• Act as custodian of records in the absence of the Chief of Police. Develop and implement policies and procedures for receipt, storage,
security, and release of property under the control of the property unit; perform regular, detailed audits of stored items; ensure integrity of records associated with inventory control and documentation; serve as liaison with investigations and patrol staff regarding property handling and security. May be required to testify in court regarding police records and/or property chain of custody issues. (E)
• Coordinate staff training; answer questions and provide information to the public as appropriate; research questions and recommend corrective action as necessary to resolve issues. Build and maintain positive working relationships with co-workers, other District employees and the public using principles of good customer service. (E)
• Be required to access confidential criminal records, Department of Motor Vehicle records, or other criminal justice information, much of which is controlled by statute. (E)
• Perform secretarial and administrative support duties to relieve the Chief of Police of clerical and technical detail; perform multiple projects concurrently and meet fluctuating deadlines; perform various clerical and record keeping assignments, such as type police reports, prepare crime beat statistics, and maintain calendars. (E)
• Perform parking enforcement duties to include coordination with the contracting agency to process parking tickets; review citations for complete information; review monthly printouts and disbursements; identify problem citations and resolve; maintain manual and automated parking citation system; process appeals and correspondence for moving violations; download ticket information from hand held ticket machines; respond to questions on citations; and assist in monitoring the parking budget. (E)
• Design, order and distribute parking permits; process requests for temporary parking permits for visitors and special events; maintain a records system to retrieve information as needed. (E)
• Assist in the coordination of the Student Cadet Program; verify eligibility; schedule interviews; process employment forms; prepare duty schedules; train aides and student cadets regarding office procedures and writing citations; and perform other related duties. (E)
• Schedule training programs for police student cadets, aides and employees as needed; prepare certificates of training and perform other related duties; and process timesheets.(E)
• Prepare police work schedules for police officers and police cadets to cover normal schedules and special activities; maintain activity reports & logs. (E)
• Insure that revenue from parking meters is collected and processed; may also collect the revenue. (E)
• Receive and interview callers and visitors; refer to appropriate staff member; use police radio to contact police officers. (E)
• Maintain confidentiality of sensitive materials and information. (E)
• Order and maintain office supplies and assure proper functioning of office machines; arrange for repairs as needed. (E)
• Support First Responder who may respond to incidents involving explosives; indirectly assist in a support role identifying potential
terrorist bombing targets & describes pre-attack indicators and tactics & techniques likely to be used during attacks on those targets. (E)
• Dispatch and/or assist in a support role actions required to direct and participate in a safe and effective response to incidents. (E)
• Review and update under the direction of the Chief of Police how to adjust normal response policies, procedures and tactics during
special situations to produce safe and effective operational responses. (E)
• As per the District’s Emergency Operations Plan and District Policy, assist the Chief of Police to plan and coordinate the District’s
emergency preparedness activities; may be asked to represent the District on the County Emergency Council and Disaster Resistant California Community Colleges Committee; assist the Chief of Police to coordinate emergency services activities with those of theCounty, State and Federal governments, cities, other special districts, and associated emergency services organizations; assist the Chief of Police to plan and organize the emergency preparedness activities, programs, and operations of the District; determine and establish suggested priorities; review and update policies and procedures; may serve as a backup for police emergency responses involving activation of the incident command post; is responsible for the equipment and support gear such as mapping, GPS, communications and scene management gear in the vehicle; provide direction & maintain the emergency response team equipment. (E)
• Assist the Chief of Police to train and evaluate the emergency preparedness of district staff as Department Safety Leaders. (E)
• Assist the Chief of Police to plan, organize and implement the emergency preparedness policy as approved by the Board of Trustees;
assist the Chief of Police to develop plans to mobilize materials and human resources to meet emergencies; develop and conduct tests and
exercises to determine adequacy of emergency and disaster preparations. (E)
• Assist the Chief of Police to develop and plan for maintaining an approved emergency operations center and local department operations
centers including procedures; assist the Chief of Police to establish and maintain a multi-system for alerting District officials, staff,
faculty and student in the event of an emergency. (E)
• Assist the Chief of Police to write updates and present the Districts Operational Plan for review once a year; update and publish the
Emergency Preparedness Handbook every two years. (E)
• Respond to police activities throughout the County and State, as required. (E)
• Assist the Chief of Police to analyze and evaluate the effectiveness of existing operations and implement improvements in emergency
preparedness planning and response. (E)
• Serve on District advisory bodies dealing with emergency planning for all students, faculty, and staff including special needs
populations; sit on the District’s Safety Committee; conduct a student, faculty and staff information program to encourage interest in emergency preparedness; give presentations before various groups; attend emergency preparedness meetings of local, county, regional, state and federal officials. (E)
• Read, interpret, apply and explain District and police policies, procedures and regulations, Penal Code, Vehicle Code, Government and Evidence Code
• Compile information and write reports, business correspondence, and procedure manuals
• Read, interpret, apply and explain program policies and requirements
• Develop routine and complex reports and correspondence using correct English usage, grammar, spelling, punctuation and vocabulary
• Present information in person or on the telephone to students, staff, or the public and official public agencies
• Pass a complete background investigation
• Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Learn quickly and apply specific laws, regulations, rules, policies and procedures of the department and functions to which assigned
• Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Analyze situations accurately and use an effective course of action
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Learn quickly and apply specific rules, policies and procedures of the program and function to which assigned
• Exercise good judgment and discretion in analyzing and resolving confidential, difficult and sensitive situations
• Operate a two-way radio and use radio codes
• Modern office practices, procedures and equipment, including letter and report writing, financial and statistical record-keeping, receptionist and telephone techniques
• Research methods and techniques
• Office management techniques
• Perform difficult and complex secretarial and office management duties
• Operate mainframe computer terminals and microcomputers including word processing, data base management, spreadsheet, graphics and
desktop publishing software
• Operate office equipment including copier, calculator, facsimile machine and others
• Operate an electronic keyboard at 45 words per minute
• Learn laws, regulations and policies related to assigned areas of responsibility
• Record and transcribe information accurately at an acceptable rate of speed
• Format, type, proofread and distribute documents and other written materials
• Train and provide work direction to others
• Establish and review work priorities
• Meet demanding schedules and multiple, often conflicting timelines
• Maintain accurate statistical and financial records
• Plan and organize work
• Establish and maintain effective and cooperative working relationships with others
• Work confidentially with discretion
• Demonstrate a sensitivity to relate to persons with diverse socio-economic, cultural, and ethnic backgrounds, including the disabled
• Work effectively and independently with minimal supervision
• Perform assigned work with speed and accuracy
• Use word processing, graphics and desktop publishing software to prepare a variety of documents and printed materials
EDUCATION AND EXPERIENCE: Graduation from high school including or supplemented by clerical training and three years of increasingly responsible clerical experience which includes the operation of microcomputers using word processing, spreadsheet and data base management software or any combination of training, experience, and/or education that provides the required knowledge, skills, and abilities. Previous police related experience desirable.
CERTIFICATES, LICENSES, REGISTRATION:
• Possess a valid California driver’s license. The position requires a California Peace Officers
• Standards and Training Commission (P.O.S.T.) certified Public Records certification. Be able to obtain certification of community services
officer within one year of employment.
• Valid California Class III or Class C driver's license
• Valid Red Cross First Aid and CPR Certificates
• Fingerprint search through the California Department of Justice and the FBI is required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Sit for long periods of time
• Use hands and fingers to operate an electronic keyboard or other office machines
• Reach with hands and arms
• Stoop or kneel or crouch to file
• Speak clearly and distinctly to answer telephones and to provide information
• Hear and understand voices over telephone and in person• Attend meetings
• Pick up or deliver materials at other campus locations
• Lift, carry and/or move objects weighing up to 10 pounds.
• Vision (clear vision at 20 inches or less) and the ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Available to work a 24/7 shift, including weekends and holidays
• Office environment
• Subjected to continual interruptions
• Exposed to the risks of computer-generated video radiation
REQUIRED DUTIES: Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students.
* This position is anticipated to be assigned to District Services but may be assigned temporarily or permanently within the District.
IF YOU REQUIRE REASONABLE ACCOMMODATION TO APPLY FOR THIS POSITION, please contact the Human Resources Office at 530) 741-6975 OR TTY (530) 634-7760.
WORKING CONDITIONS: Categorically funded positions are contingent upon funding. In accordance to Board Policy, smoking is restricted in many areas of the Yuba Community College District. Woodland Community College is a tobacco free campus.
WORK DAY, WORK WEEK, and WORK YEAR: The District has the right to establish work day, work week, work year; hours of positions within the District may vary.
INTERVIEW: Candidates selected for an interview will be required to visit Yuba Community College District at his/her own expense upon a date selected by the District. Meeting minimum qualifications does not guarantee an interview.
FOREIGN TRANSCRIPTS: Must include a U.S. evaluation and translation. Contact the Human Resources website for a list of agencies providing foreign transcript services.
PRE-EMPLOYMENT REQUIREMENTS: Employment is dependent upon Department of Justice (DOJ) clearance; all fees are the responsibility of the selected candidates and serves the purpose of obtaining a criminal history as authorized by the California Education Code. All prospective employees shall be required to provide verification of TB test.
EQUAL EMPLOYMENT: Yuba Community College District is an Equal Employment Opportunity Employer and guarantees equal opportunity regardless of race, color, creed, national origin, ancestry, gender, marital status, disability, religious or political affiliation, age or sexual orientation and does not discriminate in its educational programs, in employment nor in any other of its activities.
PART-TIME (less than .60 FTE): Part-time positions less than .60 FTE are not entitled to any District paid fringe benefits. The District does however; provide the employee prorated leaves including vacation, sick leave and paid holidays. Employees less than .50 FTE contribute to an Alternative Retirement System (Apple). Employees whose, FTE is between .50 and .60 contribute to the California Public Employees Retirement System (CalPERS).
BENEFITS/SALARY: The District offers a comprehensive benefits package for employees and dependents for positions whose FTE is .60 or higher, valued at over $17,000 annually with a $27.00 monthly out of pocket expense to employees or dependents for monthly premiums. The package includes health, dental, vision, one (1) life insurance policy and an Employee Assistance program. Additional benefits include contributions to the Public Employee’s Retirement System (PERS) which is integrated with Social Security, 457/403b options, Vacation days - 7.33 hrs per month for the first year, 96 hrs per years, 1-5, 12 sick days and 20 holidays. INITIAL PLACEMENT WILL NOT BE HIGHER THAN THE LISTED SALARY, STEP 3 OF THE CSEA SALARY SCHEDULE, ACCORDING TO THE CLASSIFIED POLICY AND PROCEDURES HANDBOOK.
APPLICATION PROCEDURE & DEADLINE: A District Classified application and the Diversity Statement are required. The application is available at the Human Resources Office, 2088 North Beale Road, Building 100A, Room 21, Marysville, CA 95901. Or you may call our TTY line at (530) 634-7760 OR visit our Web Site at http://www.yccd.edu It is the sole responsibility of the applicant to ensure that all application materials are received by the final filing date in the Human Resources Office by FRIDAY, MARCH 22, 2013 BY 12:00 NOON.
It is the sole responsibility of the applicant to ensure all application materials are received by the District. All submitted materials become District property, will not be returned or copied and will be considered for this recruitment only. Faxed, emailed, incomplete and/or late applications will not be considered.
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