Pretrial Officer (Case Management Unit)
THE 20TH JUDICIAL CIRCUIT OF FLORIDA - Fort Myers, FL

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SUMMARY
The pretrial officer of the Case Management Unit performs professional and highly responsible work that ensures the timely delivery of justice, using differentiated case management principles. The pretrial officer will assist the courts in monitoring cases, at each stage, as they move through the judicial system in an effort to ensure the timeliest disposition of cases. Pretrial officers assigned to the criminal case management unit work closely with the offices of the State Attorney, Public Defender, Sheriff, Clerk of Court, and other related agencies to coordinate the movement of cases. The pretrial officer must exercise discretion in dealing with confidential and sensitive information. The pretrial officer also performs professional work monitoring and tracking defendants that are released from custody awaiting trial. All pretrial officers are cross-trained and serve as backup for other pretrial officer positions. Duties and assignments may be changed with notice based on department needs.

A pretrial officer assigned to the Case Management Unit' primary responsibilities include the following: (1) Felony Case Management (2) Diversion Caseflow Management (3) Court Functions (4) Other duties as assigned

Examples of Duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

(1) Felony Case Management:
• Develop and monitor case processing goals and standards
• Assist with the development and implementation of programs to improve criminal case flow management
• Assist the courts in the timely disposition of cases
• Ensure early representation of counsel
• Monitor and track case events and time goals and ensure a manageable number of cases are scheduled for each session
• Provide consistent caseload status updates to the court, including pending caseload data, age of pending caseload and any delayed cases
• Coordinate motions, conference and trial scheduling, providing case coordination by grouping attorneys' cases together and by consolidating pending cases for the same defendant together
• Record and maintain case details from specific court events, ensure input into CJIS database and provide updated statuses to the court at the next scheduled event
• Facilitate interpreters and in custody transports as necessary
• Monitor speedy trial issues
• Analyze age pending reports to identify cases needing attention
• Produce monthly statistical reports and provide to the judiciary
• Provide notification for upcoming bond expirations
(2) Diversion Case Flow Management:
• Participate fully as a Drug Court team member
• Serve as a main point of contact for diversion referrals and screen based on set criteria
• Investigate and summarize criminal history records
• Research assessment recommendations and ensure timeliness of assessments and entry
• Serve as a liaison between agencies and the court
• Attend weekly staffing, documenting updates for potential entries into diversion
• Document referral stages and dates of entry and termination, and types of termination
• Monitor the time and events involved in the movement of a case from the point of referral to acceptance or denial by following mechanisms such as early screening, creation of event deadlines and continuous oversight and measurement of progress
• Coordinate reassignment orders, approval for consolidation of misdemeanor cases and pre-graduation interviews and process sanction logs
• Monitor and track case compliance in accordance with the Participant Handbook
• Facilitate team member roles, ensuring compliance with the Operational Handbook
• Conduct follow-ups with treatment providers
• Identify areas of needed improvement
• Attend Marchman hearings for Felony Drug Court participants
• Prepare annual Felony Drug Court calendars
• Collaborate with Lee County Human Services in regards to preparing and monitoring treatment provider contracts as they relate to the Felony Drug Court program
(3) Court Functions:
• Attend designated court events, provide case status updates and announce future court dates
• Provide case management support to the courts by providing relevant case information
• Perform screening for determination of indigence for appointment of counsel as necessary
• Interact with state attorneys, public defenders, court personnel and other outside agencies
• Track and record any updated case information
• Provide support for weekend Polycom duties as needed
(4) Other Duties as Assigned
Typical Qualifications:
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge of:
• Methods, practices, principles, procedures and techniques used in interviewing and investigating as it pertains to the operation of the department
• Basic structure of the criminal justice system
• Local, state and federal guidelines, rules, regulations, and statutes as they pertain to the pretrial operation
• Signs of mental illness and substance abuse
• Case Management practices
Ability to:
• Deal effectively, professionally and confidentially with Judges, non-judicial personnel, attorneys and the general public
• Establish and maintain effective working relationships with associates, superiors and the general public
• Efficiently operate a personal computer, utilize Microsoft Office and various other software programs and databases
• Obtain and maintain NCIC/FCIC certification
• Identify symptoms of substance abuse and emotional problems
• Follow written and oral instructions and procedures
• Effectively interpret general policy, criteria and procedures for specific situations
• Maintain statistical data and produce reports
• Maintain jail security clearance
• Cover other shifts and assignments as required
Supplemental Information:
EDUCATION and/or EXPERIENCE
Graduation from an accredited four year college or university with a Bachelor's degree in criminal justice, psychology, sociology, public administration or a related field. Two years of criminal justice, case management or investigative experience preferred.
CERTIFICATES, LICENSES, REGISTRATIONS
It is required to:
• Have and maintain a valid Class "E" Florida Driver's License, with an acceptable driving record, within 30 days of hire
• Obtain and maintain NCIC/FCIC computer operator certification within 60 days of hire
SUPERVISORY RESPONSIBILITIES
None

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