Minimum Qual Requirements
- Under supervision, with some latitude for independent initiative and decision making, assist the Agency Chief Contracting Officer for Capital Projects in all aspects of the procurement process for the Agency’s $500 million capital program.
- Conduct background checks of prospective consultants and subconsultants, including reviewing financial data. Prepare Subcontractor Approval documents as required. Prepare questionnaires and updates, issue and track requirements for compliance with LL129, issue Requests for Proposals or Invitations for Bids, and conduct and attend review panels. Prepare documents for registration with Comptroller’s office. Work through VENDEX on annual vendor performance evaluations as required.
- Research and prepare complex tabulation sheets, work orders, change orders, award letters and other correspondence.
- Prepare written reports and contract summaries by collecting, analyzing and summarizing information and trends.
- Process registrations through the City’s Financial Management System (FMS) and the Automated Procurement Tracking (APT) system.
- Review contract change orders and overruns, and work with project management staff to facilitate processing. Coordinate all aspects of change order processing through Comptroller registration, including but not limited to tasks in APT and FMS.
- Work with project management and budget staff to ensure project objectives are achieved and timelines are met.
- Create and maintain accurate and pertinent records.
- Serve as a liaison with the Mayor’s Office of Contract Services, the NYC Comptroller’s Office, and other oversight agencies as necessary.
- Assist the Agency Chief Contracting Officer with other tasks and projects as requested.
1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
1. Bachelor’s degree plus two years satisfactory experience in procurement, construction or construction-related services, or professional, technical or administrative experience in contract management.
2. Excellent interpersonal, customer service and presentation skills.
3. Ability to handle multiple projects in a fast paced environment, prioritize among competing needs, and respond quickly to requests for information.
4. Excellent computer and organizational skills, proficiency in Microsoft Word, Excel, and Access.
5. Experience with the FMS, APT, Procurement Policy Board Rules, VENDEX, and/or the procurement process in government.
To apply, please submit cover letter & resume with JVN # to:
David Terhune, Director of Personnel
City of New York/Parks & Recreation
24 West 61st Street, 2nd floor
New York, NY 10023
Fax: (917) 849-6490
Attention: JVN# 846-12-101073
Notice to Parks employees – include your ERN on all correspondence.
Olmsted Ctr., Queens
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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