Under general supervision of the Director, Procurement, Manager, Procurement & Contract Services or the Senior Procurement Analyst, the Procurement Analyst independently performs purchasing, renting, leasing or otherwise acquiring a variety of materials, supplies and equipment, and services, including consulting, public works construction and maintenance, in accordance with Authority standards and policies and all applicable legal requirements; ensures that vendors meet Authority quality, quantity, cost and delivery needs.
Procurement Analyst is the full journey-level class in the professional procurement class series. An incumbent performs moderately difficult to complex duties ranging in size up to large dollar amounts as specified by Authority policy, under the supervision of the Manager. The Procurement Analyst responsibilities include all functions that pertain to acquisition, including development of specifications and requirements, solicitations, negotiation, selection, preparation and award of contract and assistance in contract administration to contract owners. An incumbent is expected to provide customer-responsive, cost-effective and high-quality purchasing services for customers, consistent with applicable legal requirements.
Examples of Duties:
The following statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
1. Receives, reviews and processes purchase requisitions; verifies compliance with pertinent laws, regulations and codes and Authority policies and standards and reviews information to ensure it is complete, accurate and order parameters are clear and understood; contacts department representatives to clarify or obtain additional information; organizes requisitions for efficient action and response.
2. Following established procedures, performs purchasing, renting, leasing or otherwise acquiring a variety of materials, supplies and equipment, services, progressing to consulting, public works construction and maintenance; develops a variety of technical specifications and requirements; price/cost analyses and assessing terms, including discounts, delivery conditions and the quality and suitability of supplies, materials and equipment; negotiates price and other terms; determines or recommends the award of solicitations to appropriate vendors; issues, reviews and distributes purchase orders for payment.
3. Represents department in interactions with customers, management and other Authority personnel in procurement and distribution matters; confers with Authority personnel, including project managers, department heads and committees regarding needs; provides detailed technical guidance on purchasing, products and suppliers, including specification development; receives, responds to, investigates and resolves customer or department procurement-related inquiries, concerns, complaints and problems, including accounts payable, invoice discrepancies, vendor relations and level of service issues, or non-compliance with procurement policies, practices and procedures; monitors vendor delivery dates, identifies past due dates and contacts vendors to develop a course of action to expedite orders; interprets and explains applicable laws, regulations, codes and policies; promptly responds to requests for emergency orders.
4. Ensures that vendors meet Authority needs; establishes, develops and maintains positive vendor relationships; researches, assesses and identifies new or more responsive vendors for products and services within areas of assigned responsibility; interviews vendors to evaluate products and services and to obtain information for use in developing proposals; educates vendors regarding purchasing policies and procedures; obtains accurate and complete price and delivery information, product literature and samples from suppliers.
1. Establishes, organizes, integrates and maintains applicable procurement and vendor-related records, files, lists, forms and other documentation.
2. Writes, compiles, develops, edits, revises and produces necessary correspondence, reports and other materials; inputs accurate and complete information into computer database.
3. Maintains records and assists in the disposal of surplus materials.
Graduation from an accredited four-year college or university; and at least two years of progressively responsible experience in finance, accounting, budgeting, acquisition of materials and supplies, or equipment and services procurement; or an equivalent combination of training and experience. .
Licenses; Certificates; Special Requirements:
Professional certification from the National Institute of Governmental Accounting (CPPO) or (CPPB) or the National Association of Purchasing Management (CPM) is preferred.
1. Principles, practices, methods and techniques of public agency procurement.
2. Principles, practices and techniques of drafting and administering purchase contracts and enforcing contract provisions.
3. Federal and state laws, codes and regulations and Authority policies and practices pertinent to areas of responsibility.
4. Sources of supply and types of products, commodities and services used by an airport authority.
5. Principles and practices of sound business communication.
6. Recordkeeping practices and procedures related to a purchasing function.
7. Methods of conducting product and vendor research.
8. Standard shipping and receiving procedures, methods and techniques.
1. Develop, analyze and evaluate difficult to complex solicitations, purchase requisitions, specifications and other procurement-related documents.
2. Develop complete, concise technical specifications and supporting materials.
3. Organize, set priorities and exercise sound independent judgment within areas of responsibility.
4. Understand, interpret, apply and explain applicable laws, codes and ordinances.
5. Efficiently conduct vendor and product research.
6.Perform cost analyses.
7. Communicate effectively both orally and in writing.
8. Operate a computer and standard business software.
9. Understand and follow oral and written instruction.
10.Use tact and diplomacy in dealing with sensitive situations and concerned people and customers.
11.Establish and maintain effective working relationships with those encountered in the course of work.
San Diego County Regional Airport Authority - 2 years ago
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