Position will support the Procurement Department with the negotiation and procurement of all transportation and non-transportation items -requiring a contract.
Procurement Buyer will be responsible for and support the Procurement Manager with all bid management, sourcing recommendations, contract administration, quality program management, and relationship management for all procurement activities within ProTrans.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Program Development
-Write processes and procedures and assist in training for the Procurement Department including those related to Transportation, Carrier Development, and MRO (Maintenance, Repair and Operations) as determined by the Procurement Manager.
-Assist Procurement Department in managing change within the organization as new processes, procedures and systems are developed. Use Microsoft Project Plans to manage this change.
- Contract Management
-Assist the contract administer in obtaining contracts for all assigned business.
-Facilitate fuel surcharge programs with carriers and Freight Bill Audit and Payment (FBAP) service providers.
-Assist the Contract administrator in establishing and maintaining carrier files for each contracted carrier to include, but not limited to:
--Any other information as required by ProTrans or our customers.
-Provide contracts (including rate adjustments) and contract interpretation to customer FBAP service providers, post audit payment providers. Specific carrier contract information must be provided to FBAP provider and post audit provider as changes are made and will reflect the effective date of new rate. FBAP provider may be ProTrans or another outside FBAP service provider.
-Work with customer premium freight management service provider to maintain and support the customer premium program when applicable. Premium freight management may be handled by ProTrans.
-Utilize customer’s FBAP provider and premium transportation service providers to obtain information to support carrier billing inquiries.
-Ensure all contracts are executed between provider of services and an executive team member of ProTrans.
- Bid Management
-Utilize ProTrans bidding process for all services.
-Assist bidders with the interpretation of the bid data and format.
-Manage contract negotiations.
-Communicate the status of all carrier rate negotiations with ProTrans Management and customers (when necessary) prior to signing any such agreements of newly negotiated terms.
- Carrier Selection
-Based on the program selected by Customers, Protrans will select a Primary carrier and a Secondary carrier for all transportation bids.
-Carrier recommendations shall be based on industry/carrier knowledge, carrier ratings, and rate bid by carrier.
-MRO/Carrier Development selections will be based on multiple factors decided by management at the time of the bid.
- Carrier Quality Program
-Procurement Manager will develop and maintain a carrier quality program for all carriers under contract with ProTrans. Procurement Buyer will educate the carrier base regarding the Carrier Quality Program.
--Create, maintain, and conduct annual formal carrier rating review with carriers.
--Support customer carrier recognition programs if necessary.
-Administer and support Carrier Performance Program.
--Maintain database of identified carrier problems/concerns.
--Utilize root cause and prevent reoccurrence methodologies.
--Engage in dialogue with carriers on performance related issues.
--Drive resolution of problems/concerns.
-Minority carrier certifications tracking.
--Maintain carrier minority certification in carrier file.
--Provide reports of minority spend for all in-scope modes and services as requested by customer.
-Maintain insurance database with carrier insurance information.
-Ensure carrier compliance to insurance requirements.
--Assist ProTrans personnel and customers with carrier damage reporting process and closure.
--Complete all required data analysis, bid assessments, and modal trend reporting as necessary.
--Track savings compared to baseline.
--Track mitigation savings when applicable.
--Ensure that all procurement tasks are entered for assigned business on a weekly basis.
--Drive resolution to open tasks.
--Carrier Support Project Management.
--Assist ProTrans carriers with the implementation of any and all aspects for the carrier support project (TMS launch, Tire Program, etc.).
- Identify and implement continual improvement initiatives to enhance the performance of the position, your team, and the company.
- Bachelors degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
- Contract negotiations
- Prior purchasing experience
- Good Microsoft experience
- Fast pace work environment
- Experience in transportation industry preferred
ProTrans International, Inc. - 12 months ago
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