Procurement Specialist
TriMedx - Indianapolis, IN

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The Procurement Specialist evaluates vendors and negotiates to find replacement parts at a reasonable cost without sacrificing quality. After prioritizing parts requests based on urgency, the Specialist sources and orders parts from vendors, checks order statuses, and tracks packages to ensure timely delivery. This position provides support to other TriMedx associates in regards to purchasing and maintains a working knowledge of medical issues and clinical engineering equipment through continuous self education. The hours for this position are 11:30 am - 8:00 pm.

A. Parts Acquisition – 40%
a. Prioritize parts requests based on urgency and criticality
b. Order parts from vendors; audit Purchase Orders (PO) for accuracy
c. Utilize vendor and shipping websites to acquire tracking information; reconcile with timeframes submitted by technicians to ensure timely delivery
d. Analyze submitted and possible vendors for sourcing; utilize RSQ software to ensure proper system flow of the Request to Purchase (RTP) ordering process

B. Sourcing – 20%
a. Research alternative vendors through internet searches, phone calls, trade magazines, past order history, RSQ database, and input from fellow associates
b. Select cost effective sources for parts considering timeliness, price, quality, part specifications, and past order history; employ working knowledge of contractual relationships and discount structures
c. Prepare documents which compare vendor performance to the needs of TriMedx and/or TriMedx business units
d. Document savings accumulated through second sourcing of parts

C. Customer Service – 20%
a. Assist new sites in setup and understanding of the purchasing process
b. Respond to technician questions concerning purchasing procedures and processes
c. Support technicians and vendors with part identification, emergency orders, and order statuses
d. Provide support for procedural and technical software process flow; assure parts are being ordered correctly

D. Vendor Evaluations, Maintenance, and Relations – 10%
a. Work with vendors to obtain favorable pricing and credit terms
b. Search for and maintain current vendor information; communicate major vendor/manufacturer changes to fellow associates
c. Address credit hold issues and inform appropriate parties of necessary actions
d. Reconcile credit card statements and documented spending in RSQ as necessary

E. Department Industry & Knowledge – 10%
a. Perform research to keep pace with new products and industry news
b. Learn definitions of medical terms and products
c. Attend approved job related classes

  • High school or equivalent degree required
  • Minimum 1 year purchasing experience; exposure to the healthcare industry preferred
  • Knowledge of Microsoft Office applications required
  • Working knowledge of medical and clinical engineering technology preferred
  • Ability to manage time and set priorities amidst multiple tasks and deadlines
  • Occasionally required to lift and/or carry up to 20 pounds while picking up medical equipment and parts
  • Strong interpersonal and negotiation skills to develop and nurture relationships with suppliers and manufacturers
  • Strong written and verbal communication skills

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