Procurement and Contracts Specialist 3 (Contract Services Coordinator)
Forestry - Salem, OR

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There is one permanent, full-time position available in the Protection From Fire program of the Oregon Department of Forestry located in Salem . This announcement will be used to establish a list of qualified candidates for this position and may be used to fill future vacancies as they occur. For specific questions regarding this position, please contact Bob Young, Fire Prevention and Policy Manager, at (503)-945-7434.
The Oregon Department of Forestry's (ODF) Mission is – To serve the people of Oregon through the protection, management, and promotion of a healthy forest environment, which will enhance Oregon's livability and economy for today and tomorrow. ODF is a multi-programmed, multi-funded public agency chartered and structured to administer the forest laws and policies of the State of Oregon, within the framework of sustainable forests, for the benefit of all Oregonians.
The Protection From Fire Program is responsible for fire protection on approximately 15.8 million acres of Oregon's forest lands, most of it in private ownership. The long-term goal of the department's Protection From Fire Program is to provide the most efficient (lowest total cost) program in terms of budgeted cost, extra suppression costs, and damage to timber and other values resulting from wildfire. To accomplish this goal, the Forester is charged with maintaining a complete and coordinated statewide protection system.
UNDERFILL OPTION: The goal of this recruitment is to fill this position at the Procurement & Contracts Specialist 3 level, however, we encourage candidates who meet the minimum qualifications for the Procurement & Contracts Specialist 2 level to apply. If we are unable to fill the positions at the higher level we will consider underfilling them at the Procurement & Contracts Specialist 2 level until the selected candidate meets the minimum qualifications for the Procurement & Contracts Specialist 3. Minimum qualifications for both the Procurement & Contracts Specialist 3 and Procurement & Contracts Specialist 2 are located in the Qualifications & Desired Attributes Section of this announcement. The Oregon Department of Forestry: Serving Oregonians by protecting Oregon's forests.

Duties & Responsibilities:
The purpose of this position is to serve as the Agency expert, under delegated purchasing authority from the Oregon Department of Forestry DPO, to conduct formal, competitive procurements and enter into highly complex contracts that pertain to pre-emergency preparedness that will be specifically used in emergency situations such as wildland fires. This position specifically is responsible for the administration of the Interagency Firefighting Crew Agreement (IFCA) which supplies 20 person handcrews for the states of Oregon and Washington and five federal agencies that may be dispatched to fires throughout the Western States.
This complex agreement provides approximately 200 twenty-person firefighting crews. This agreement specifies the services provided, mobilization process, compensation, training and physical fitness standards for contractors' personnel, tools and equipment required, safety equipment and clothing, work hour limitations and contractor records maintenance requirements.
The Contract Services Coordinator is responsible for working within an interagency environment, writing, recommending, and implementing agency directives, policies, standards and procedures on firefighter records management, enforcement remedies, non-compliance investigation, reporting, budget development and management, revenue collection and accounting, evaluation of contractor training relating to agreements, contracts, MOUs and other program activities. Additionally, this position provides direction, monitors workload, and provides oversight for the Protection Contract Services Unit (PCSU) program and staff.
Download the complete Position Description for this position

Working Conditions:
Requires travel instate and out-of-state by automobile, Department aircraft or commercial carrier including some overnight trips. Requires working extra hours some times on short notice over extended periods of time when dealing with emergency assignments and related contract administration activities. May have to occasionally deal with angry, hostile and difficult individuals to bring about compliance with contract and agreement requirements or resolve adverse action taken by this position on behalf of the Department and PNWCG member agencies.
Because the Department's highest priority work is forest fire emergency, this position will be utilized during those emergencies to provide assistance in a variety of ways. That assistance may be directly aiding the emergency effort in the field or at the Salem headquarters. It also may be in providing backup to fill in for another position that is being used in direct aid to the emergency, or it may be in performing an essential function in some capacity either within this Program or elsewhere in Salem or in the field.

Qualifications & Desired Attributes:
Minimum Qualifications: Procurement & Contracts Specialist 3 level

Six years of experience negotiating, developing, administering and evaluating public or private service contracts or agreements.

Three of the six years must have included deciding and writing specifications for the purchase of goods and services or developing and administering contracts.

A Bachelor's Degree in Business or Public Administration, or a related degree that included course work in general business management, contract or business law, accounting, finance or economics can substitute for three years of experience.

NOTE: The person in this position must possess Oregon Procurement Basic Certification or be able to achieve certification within one year of hire.

NOTE: To receive credit for all required/related coursework, a scanned photocopy of transcripts is required to be attached to the application. Unofficial transcripts such as web printouts are acceptable.

UNDERFILL OPTION: Procurement & Contracts Specialist 2 level
Four years experience in the procurement of goods and services through purchase orders and contract agreements; or experience putting together or administering standard contracts or agreements.
Two of the four years must have included deciding and writing specifications for the purchase of goods and services or developing and administering service contracts. A Bachelor’s Degree in Business or Public Administration, or a related degree that included course work in general business management, contract or business law, accounting, finance or economics can substitute for three of the four years.

Additional Information:
To improve communication with all applicants the State of Oregon now requires an e-mail address be provided on all applications. If you do not currently have an e-mail address and do not know where to go to get one, please refer to our Applicant Frequently Asked Questions web page, scroll down to the 'How to apply for a job' section, question #14 to view several links to internet providers where you can get a free e-mail account. The State of Oregon does not endorse any particular provider.

To insure clear communication, please unfilter emails from and
Please note: The employee in this position will be represented by the Service Employees International Union (SEIU) and will be subject to all terms and conditions of the collective bargaining agreement. Due to budgetary shortfalls, this position may be required to take furlough days (mandatory unpaid days off) during the 2011-2013 biennium. Pay and benefits on all job announcements may change without further notice.
If you require an alternate format in order to complete the employment process, you may call ODF Human Resources at 503-945-7200.
Only complete applications will be considered. Your answers to the supplemental questions must be reflected in the work experience section of your application. Be sure to answer all supplemental questions and attach all required documents. Responses to the supplemental questions will determine if you meet the minimum qualifications, any special qualifications and/or desired attributes for the position. Do not submit a resume in place of completing the Supplemental Questionnaire or the Work Experience section of the application.

Qualified applicants whose responses most closely match the requirements for this position will be invited to interview. Transcripts must be submitted to receive credit for education coursework at the time of application.

Veterans - If you are an eligible veteran and you meet the minimum qualifications, veterans’ preference points will be added to your score. To receive veterans’ preference points you MUST attach to your electronic application the following required documentation:
A copy of the DD214/215 for the five (5) point preference;
OR A copy of the DD214/215; AND a veteran's disability preference letter from the United States Department of Veterans’ Affairs for the ten (10) point preference.
For more information on veterans’ preference points visit , and select veterans’ preference.
PLEASE NOTE: The Oregon Department of Forestry does not offer visa sponsorships. Within three days of hire, all applicants will be required to complete U.S. Department of Homeland Security form I-9, confirming authorization to work in the United States.

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State of Oregon - 20 months ago - save job - block
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