The City of Oakland is currently recruiting to fill two Program Analyst I vacancies - one in the City Administrators Office, Neighborhood Services Division (NSD) where the successful incumbent will be responsible in developing and coordinating programs as the Community Building Coordinator for the City-County Neighborhood Initiative. The second vacancy is in the Planning, Building and Neighborhood Preservation Department where the incumbent will be responsible for researching, developing, and/or monitoring the foreclosed and defaulted residential property registration program.
Under direct supervision, incumbents assist in program planning, research, analysis and development; draft grant proposals and reports; assist in the implementation of programs; provide assistance to community organizations, district boards and citizen advisory bodies; and perform related duties as assigned.
Selective Language Certification: The NSD vacancy requires bilingual skills in Spanish. Qualified applicants' bilingual abilities will be tested prior to appointment.
The eligibility list established from this recruitment will be used to fill the current vacancies and other general vacancies that may occur within the City (i.e. Department of Public Works, Department of Human Services) including full-time and permanent part-time positions.
Examples of Duties:
Assists in the translation of ideas and concepts into fundable programs or projects; assists in the development of strategies to locate funds for programs; assists in contract implementation with public service agencies; arranges supplemental funds and program revisions when needed.
Drafts grant proposals and applications; reviews grant documents to ensure compliance with grantor and City standards; assists in the administration of grant programs; monitors required grant procedures.
Assists in the planning and implementation of programs, preparing budgets, identifying sources of funds, developing and negotiating contracts, resolving problems and communicating with participants.
Monitors contract with service providers; conducts site visits; reviews invoices from contractors and consultants for accuracy and completeness.
Provides staff assistance to citizen advisory bodies, committees and commissions; facilitates meetings of community organizations, district boards, and neighborhood groups relating to the development and implementation of programs.
Write reports, letters, agendas, and minutes; researches, prepares, and analyzes reports.
Assists in making public presentations relating to assigned programs; prepares written material for public distribution.
Sample of duties specific to Neighborhood Services Division:
Meet one-on-one with residents to understand their interests, neighborhood networks, issues and concerns.
Train and monitor residents' skill in the following areas: issue development, public speaking, agenda setting and strategy development so they can advocate to effectively improve their neighborhoods. Sample of duties specific to Department of Planning, Building and Neighborhood Preservation:
Manage foreclosure registry and code enforcement database including data migration, clean-up and data entry.
Manage compliance with City foreclosure registry and blight ordinances, and track and update registrants and other data as necessary.
Minimum Requirements for Application:
Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable. Education: Bachelor's degree in business or public administration, social work, behavioral sciences or a related field (i.e. political science, social welfare, sociology) from an accredited college or university. Experience: One year of experience in a relevant field of program administration. Current vacancies are in the 1) program monitoring and conducting outreach related to the City-County Neighborhood Initiative, including the Resident Action Council and 2) the foreclosed and defaulted residential property registration program.
Selective Language Certification:
The NSD vacancy requires bilingual skills in Spanish, Future vacancies may require incumbents to be bilingual in Spanish or Chinese (Mandarin or Cantonese). In keeping with Section 5.03 of the Civil Service Rules, eligible candidates whose names are certified to the hiring authority shall be the highest ranking candidates willing to accept employment and who possess bilingual skills in the languages noted above. Bilingual skills will be tested prior to final offer of employment.
Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.
Must complete a Personal History Questionnaire (PHQ) and pass a job related background investigation for positions located in the Oakland Police Department.
Knowledge, Skills and Abilities:
Knowledge of: principles and practices of program management; research and analysis techniques; computer applications, including works processing, spreadsheets, databases, and project management; community resources and organizations; grant writing and reporting procedures; public contact and Community Building Coordinator techniques.
Ability to: plan, organize, direct and evaluate programs; analyze professional reports and implement individualized education plans; communicate effectively both orally and in writing with the public, City departments and State agencies; interpret federal and state regulations pertaining to block grants; maintain accurate records; prepare clear concise reports; conceptualize programs in response to constituent needs and request for proposal requirements; develop organizational and staffing structures; prepare, analyze and interpret reports of a general or technical nature; establish and maintain positive relationships with both governmental and non-profit agencies, community leaders and program constituents; and establish and maintain effective work relationships with those contacted in the performance of required duties.
The Selection Process
Stage I: The first stage in the selection process will consist of a review of each applicants employment application and signed supplemental questionnaire for minimum qualifications (weighted pass/fail). Applications submitted without all required materials will not be given further consideration.
Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant score (before residency and/or veteran points) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III
Stage III: The third stage may consist of an oral examination (weighted 100%) that will test the knowledge, skills and abilities listed in the qualifications section .
The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration.
The City of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity.
How to Apply
Apply prior to the posted final filing date. Applicants are encouraged to apply on-line and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm
When applying with a hard copy, submit required materials to: Department of Human Resources Management, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612-2019 by 5:00 pm. You may also call (510) 238-3112 for information.
Date Of Examination:
To Be Announced
Please read the City of Oakland's Employment Information Pamphlet, which can be viewed online, prior to applying for a position at the City of Oakland.
The City of Oakland is an EEO/ADA Employer.