Program Analyst II (Selective Certificat...
City of Oakland, CA - Oakland, CA

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The City of Oakland is currently recruiting to fill two Program Analyst II vacancies in the Public Works Agency (PWA), Environmental Services Division.

General Position:
Under general supervision, Program Analyst II's perform program planning, research, analysis and development; write grant proposals and submit applications; implement and monitor programs; prepare reports and drafts proposed programs; perform needs assessment; provide assistance to community organizations, district boards and citizen advisory bodies; provide lead direction to assigned staff; and perform related duties as assigned.

Selective Certification:
The two current vacancies are located in the Public Works Agency, Environmental Services Division. The first position has responsibility for assisting volunteers in their efforts to clean and green City of Oakland parks, creeks, and right-of-way. The incumbent will be heavily involved in event coordination, and working on projects related to GIS systems, local ecology including native plants and invasive species, and municipal storm water management.

The second position has responsibility for assisting with the development and implementation of new programs and activities to reduce the occurrence of sanitary sewer overflow (SSO) events associated with fats, oils, and grease (FOG) in Oakland. The incumbent will work on projects involving public outreach, stakeholder engagement, sanitary sewers, water-related infrastructure, watersheds, storm water, waste reduction and recycling, energy conservation and efficiency, renewable resources, sustainability, and education.

The eligible list established from this recruitment will be used only to fill positions selectively certified for Program Analyst II (Environmental) including full-time and permanent part-time positions.

Examples of Duties:
For General Program Analyst II Positions:
Translates ideas and concepts into fundable programs or projects; develops strategies to locate funds for programs; coordinates funding requests and contract implementation with public service agencies; arranges supplemental funds and program revisions when needed.
Writes grant proposals and applications; reviews and evaluates grant documents to ensure compliance with grantor and City standards; administers grant programs; develops and monitors required grant procedures.

Acts as program leader, including the planning and implementation of programs, preparing budgets, identifying sources of funds, developing and negotiating contracts, resolving problems and communicating with participants.

Designs, negotiates, and administers contracts with service providers; monitors contracts to ensure compliance; conducts site visits; reviews invoices and recommends payments to contractors and consultants.

Provides staff assistance to citizen advisory bodies, committees and commissions; facilitates meetings of community organizations, district boards, and neighborhood groups relating to the development and implementation of programs;

Writes reports, letters, agendas, and minutes; researches, prepares, and analyzes complex reports.

Makes public presentations relating to assigned programs; prepares written material for public distribution.

Reviews and prepares City Council agenda materials; prepares staff reports.

For Selective Certified Positions:
Act as a leader for the Oakland Adopt a Spot program, including oversight of tool loans and debris pick services. Assist with coordination of the Earth Day and Creek to Bay Day beautifications and cleanups, including planning, promotion, inter-agency collaborations, and post-event reporting. Track monthly volunteer hours for dissemination to other City divisions, Alameda County and the Regional Water Quality Control Board. Update City web pages relating to environmental stewardship of public lands. Assess creek corridors with respect to slope stability, invasive species and native plants. Update GIS layers with locations adopted by volunteers. Assist with coordination of the Earth EXPO, including event planning and promotion. Attend and represent the City at meetings of volunteer organizations supported by the City. Develop environmental public education and outreach materials. Engage stakeholders to develop and implement new inspection, education, and outreach strategies, and address issues and resolve conflicts to collaboratively solve environmental problems. Attend and represent City at stakeholder meetings. Design distribution strategies for environmental education materials to reach target audience. Develop and manage environmental programs. Research best practices in environmental management issues. Prepare annual reports on environmental program activities and outcomes. Review and analyze information using spreadsheets, databases, GIS-related software, program reports, and information from stakeholders. Develop data-driven reports.

Minimum Requirements for Application:
Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable.

For General Program Analyst II Positions:
Education: Bachelor's degree in business or public administration, social work, behavioral sciences or a related field from an accredited college or university. Experience: Three years or relevant experience in the particular area of program administration.

Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.

Knowledge of: principles and practices of program management; grant writing and reporting procedures; research and analysis techniques; computer applications, including word processing, spreadsheets, databases, and project management; community resources and organizations; public contact and community relations techniques; and budget development and administration.

Ability to: p lan, organize, direct and evaluate programs; analyze professional reports and implement individualized education plans; communicate effectively in writing and orally with the public, including City departments and State agencies; interpret federal and state regulations pertaining to blocks grants; work independently and set priorities; maintain accurate records; prepare clear, concise reports; prepare and administer grants; perform project management and supervision; conceptualize programs in response to constituent needs and request for proposal requirements; develop appropriate budget, organizational and staffing structures; prepare, analyze and interpret complex reports of a general or technical nature; establish and maintain positive relationships with both governmental and non-profit agencies, community leaders and program constituents; communicate effectively and persuasively in both oral and written form with a diverse group; and establish and maintain effective work relationships with those contacted in the performance of required duties.
In addition to the requirements for general positions, positions selectively certified for Environmental require:

Bachelor's degree from an accredited college or university in Environmental Studies, Communications, or a related technical or interdisciplinary field.

Three (3) years of relevant experience in environmental programs.

Supplemental Information:
Stage I: The first stage in the selection process will consist of a review of each applicant employment application, current resume (when applying on-line, attach resume), and signed supplemental questionnaire for minimum qualifications (weighted pass/fail). Applications submitted without all required materials will not be given further consideration.
Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant score (before residency and/or veteran points) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III.
Stage III: The third stage may consist of an oral examination that may be preceded by a brief written exercise (weighted 100%) that will test the knowledge, skills and abilities listed in the qualifications section. The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration.

The City of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity.
How to Apply
Apply prior to the posted final filing date. Applicants are encouraged to apply on-line (include submission of current resume) and view current openings by visiting our employment opportunities webpage at:

When applying with a hard copy, submit required materials to: Department of Human Resources Management, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612-2019 by 5:00 pm. You may also call (510) 238-3112 for information.

Date Of Examination:
To Be Announced

Please read the City of Oakland's Employment Information Pamphlet, which can be viewed online, prior to applying for a position at the City of Oakland.

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