Program Assistant 2 Northwestern University -
Evanston, IL
The International and Areas Studies Program (IAS) supports the administration of four Weinberg Programs including International Studies, Asian Studies, Middle East and North Africa Studies, and Latin American and Caribbean Studies. The IAS Program Assistant works with the Assistant Director of these programs to provide general office management and administrative support for curricular development, program events and student advising.
Specific Responsibilities:
Manages Office, this includes purchasing, reimbursements and record keeping;
Distributes information to students, faculty and deans on the International and Area Studies majors;
Assists in management of course offering lists and tracking student progress towards degree;
Participates in undergraduate special programs and events including graduation, freshman week and new student recruitment tasks include logistical planning, advertising and confirmation of attendance;
Supports courses and faculty needs, e.g. scheduling, copying, registration and book orders;
Responds to student inquiries received in person, email and telephone regarding courses, study abroad forms and degree processing;
Maintains student records;
Registration, classroom assignments, permission numbers and other tasks associated with the registration process such as maintaining waitlists and assigning permission numbers;
Listserv and Web Management include updating course offerings and events and sending out weekly listserv announcements;
Supervises work-study students;
Office reception.
Performs related duties as required or assigned.
Minimum Qualifications:
A high school degree or the equivalent combination of education and experience from which comparable knowledge and abilities can be acquired;
At least one year of administrative support experience;
Proficiency with Microsoft Office applications, especially Word and Excel.
Preferred Qualifications:
A bachelor's degree, with a major in a liberal arts field or the equivalent combination of education and experience from which comparable knowledge and abilities can be acquired;
Ability to organize and coordinate activities relating to academic programs and administrative activities;
Ability to establish and maintain excellent working relationships with faculty, staff and students;
Strong customer service skills;
Demonstrated attention to detail;
Strong written and oral communication skills;
Strong ability to adapt and learn on the job;
Knowledge of International and Area Studies and/or interdisciplinary programs;
Experience in a university environment and administrative experience in a higher education setting;
Strong writing and proofreading skills;
Experience maintaining web sites, using a tool such as Adobe Contribute;
Previous experience with budget and financial functions;
Experience supervising students or other staff.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer
Date Posted: 9/26/2012
Northwestern University - 8 months ago
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