Program Assistant
Advancement Project - Washington, DC

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Advancement Project, a national racial justice organization, seeks a Program Assistant to work with its two Co-Directors in the Washington D.C. office.

I. Management

  • Manage day-to-day functions of two Co-Directors in a manner that provides maximum support in all facets of Advancement Project’s work; and
  • Manage the Co-Directors’ schedule electronically and on paper; which includes: Scheduling all appointment requests, both internal and external setting up and confirming all appointments scheduling, planning and coordinating meetings. Prepare meeting folders with logistical and briefing materials. Prompting the Co-Directors at the beginning and ending of appointments. Overseeing calendars and long-term scheduling. Maintain overall organizational group calendar.
II. Communications

  • Participate in daily calls or meetings as directed by a Co-Director and provide relevant information summaries regarding completed and follow-up tasks;
  • Prepare the agenda and schedule bi-weekly senior management team meetings;
  • Assist Co-Director with various written communications, including drafting letters and memos; and
  • Serve as lead coordinator for many large-scale projects, such as Board meetings and presentation materials.
III. Clerical

  • Provides clerical support to Co-Directors including:
  • Screen and process incoming telephone calls
  • Generate correspondence
  • Make copies
  • Drafting, editing, producing correspondence
  • Maintaining updated contacts database
  • Copying, scanning, and faxing as needed
  • Track Co-Directors’ expenses
  • Assist in tracking and reconciling Advancement Project credit card accounts
  • Supports Co-Directors in their various roles on external committees
  • Coordinates Co-Directors’ special projects and programs as needed
  • Maintains each Co-Directors’ filing systems;
  • Create and edit custom PowerPoint presentations;
  • Manage document production;
  • Prepare and update Excel spreadsheets as necessary;
  • Listen and document voice mail messages;
  • Prepare follow-up information and return calls/emails on behalf of Co-Directors;
  • Maintain a telephone/voice mail log and action taken;
  • Screen and prioritize emails. Respond to general/routine emails when necessary; and
  • Coordinate all travel, hotel, car rental and shuttle accommodations.
IV. Other

Be proactive by anticipating the needs of Co-Directors.

  • Undergraduate degree required
  • 5 or more years of administrative work experience, with a minimum of two years as assistant to senior-level staff required
  • Demonstrated commitment to progressive social change
  • Mastery of Microsoft Office Suite
  • Strong written and oral communication skills
  • Strong strategic thinking and planning skills
  • Strong organizational skills
  • Excellent interpersonal skills
  • High level of discretion in dealing with confidential materials
  • Must be a proven team member
  • Excellent proofing and editing skills
  • Good work habits: ability to prioritize tasks, learn independently, take initiative, and work with little supervision
  • Must be flexible and able to manage several projects simultaneously
  • Excellent telephone manners
  • Highly organized; good judgment in setting priorities
  • Flexible and able to work in highly demanding, multitask environment with changing priorities;
  • Excellent interpersonal skills to work effectively with all levels of management within Advancement Project and its staff, as well as with outside constituencies
  • Discrete, proactive, collegial, positive thinker
  • Tenacious; able “to get things done”
  • Strong research and analytical skills;
Compensation: Commensurate with experience. Excellent benefits.

To apply, please email (program assistant in the subject line), mail, or fax your cover letter, resume, including salary history, writing sample, and contact information with a minimum of three professional references (direct supervisors), to Glendale Clarkson .(JavaScript must be enabled to view this email address) ; 202/728-9558 (fax) or 1220 L Street, NW, #850 Washington DC, 20005.

Advancement Project - 2 years ago - save job - block
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