Program Assistant
IFPRI (International Food Policy Research Institute) - Washington, DC

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The International Food Policy Research Institute (IFPRI) seeks a Program Assistant for its Development Strategy and Governance Division (DSGD) to provide administrative support to the Division’s administrative staff and all Washington-DC-based senior staff with respect to the duties listed below. This is one year, fixed term, non-exempt, renewable appointment based at IFPRI Headquarters in Washington, D.C.

Essential Duties:
Specific duties include but are not limited to:
  • Travel arrangements: Travel planner form, visa applications, request for itineraries, issuance of tickets, cash advance, and review and preparation of travel expense reports prior to approval by the SAC and DD.
  • Meeting arrangements: Room reservation, meeting materials, presentation requirements, setting-up teleconference, catering and taking/taping or transcribing Minutes of Meeting as needed.
  • Visitors: Office/hotel reservation, pick-up and return of office keys, computer connections, assigned office name tag/labeling, and arrangement for brown bag/seminar/presentation.
  • Office supplies: Maintain adequate supply of commonly used/requested items for the division’s use.
  • Service Center assistance, which includes but not limited to the following:
  • Photocopying/printing/scanning
  • Letters/mails – for fax, pick-up and distribution, maintain an updated pigeonhole assignment for DSG staff.
  • Library/ Library/publications - request and pick-up from the Library or Communication’s Publication Section
  • Discussion Papers/DSG orientation packet/publications – for mailing/distribution
  • Orderliness and adequate supplies are available for printers and photo-copying machine
  • Weekly News/Inside IFPRI Items: Collect/gather/request DSG staff for relevant information about research, meetings, visitors, travel or publications.
  • Files: Keep updated DSG’s travel/leave calendar, create and maintain a complete, updated and functional filing system for DSG records and perform periodic archiving of documents.
  • Perform other duties/assignments that may be assigned.
Required Qualifications:
  • Minimum of one year administrative work experience.
  • Proficient in computers and software application including MS Office especially Outlook; experience with spreadsheets and word processing, familiarity with computer networks, email and the Internet.
  • Excellent written and verbal English language skills.
  • Ability to prioritize tasks and work responsibly with minimal supervision.
  • Detail-oriented and ability to follow through to closure.
  • Ability to handle confidential matters.
  • Comfortable working with financial information and numbers in general.
  • Experience working in an international setting.
  • Ability to work in a fast-paced, multi-cultural work environment.
Preferred Qualifications:
  • College Degree