Program Assistant
Open Society Foundations - New York, NY
The Open Society Foundations work to build vibrant and tolerant societies whose governments are accountable and open to the participation of all people.

We seek to strengthen the rule of law; respect for human rights, minorities, and a diversity of opinions; democratically elected governments; and a civil society that helps keep government power in check.

We help to shape public policies that assure greater fairness in political, legal, and economic systems and safeguard fundamental rights.

We implement initiatives to advance justice, education, public health, and independent media.

We build alliances across borders and continents on issues such as corruption and freedom of information.

Working in every part of the world, the Open Society Foundations place a high priority on protecting and improving the lives of people in marginalized communities.

The Youth Initiative supports young people in their efforts to be agents of positive change and advocates for the full and effective participation of all young people in the political, social and cultural life of their communities. The Youth Initiative operates globally to identify opportunities and threats to open society values that are particularly relevant to young people making the transition from childhood to adulthood. The largest project implemented by the Youth Initiative is the Global Debates program, which was launched in 2011 to strengthen debate programs at colleges and universities around the world. The goal is to help engage students in the policy issues that will have a lasting impact on their future.
Purpose of Position
Provide administrative and programmatic support to the Youth Initiative. Work is carried out under general supervision.
Essential Duties & Responsibilities
Essential duties and responsibilities include the following. OSF may add, change, or remove essential and other duties at any time.

Administrative and programmatic support

Provide administrative support to the Director and/or Program Officer(s);

Perform clerical duties, including: responding to incoming calls and requests from the general public; faxing and photocopying; preparing expense reports; and generally assists in program administration;

Draft/edit routine correspondence and memoranda, sends standard letters to grant applicants, ensure that grant documentation, supporting documentation and docket memos are in order;

Assist in scheduling appointments and calls, and arranges travel and meetings for staff, including coordinating with conference organizers;

Organize logistics of meetings and workshops (travel arrangements, materials, minutes);

Assist with the preparation of annual budgets and work plans, and monitors spending;

Process and track contracts and invoices for program initiatives;

Maintain and update working files and databases;

Serve as point person for YI for the OSF website and intranet;

Maintain and update the relevant department files and databases;

Perform other duties as assigned.
Education / Experience
Bachelor’s degree from a four-year college or university, and one to three years of relevant experience or training; or equivalent combination of education and experience.

NGO or foundation experience/interest in human rights preferred .
Skills Required
Excellent written, verbal, organizational, analytical and interpersonal skills;

Excellent computer skills, proficient in Microsoft Office;

Excellent listening and communication skills with sensitivity to cultural communication differences;

Show discretion and ability to handle confidential issues;

High level of self-motivation and at ease working independently when necessary;

Poised, works well under pressure and attentive to detail;

Flexibility and willingness to work simultaneously on a wide range of tasks and projects and ability to prioritize tasks;

Pleasant, diplomatic manner and disposition in interacting with senior management, co-workers and the general public.
Work Environment and Physical Demands
Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Compensation Commensurate with experience. Excellent benefits package. Application Instructions
Please email resume and cover letter with salary requirements before January 4, 2013 to: HumanResources@opensocietyfoundations.org

Include job code in subject line: PA-YI

Open Society Foundations - 16 months ago - save job - block
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