Program Assistant
USNY Regents Research Fund - New York, NY

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The Regents Research Fund is seeking a highly-organized, solutions-oriented and experienced Program Assistant for its midtown New York team. The candidate must possess the ability to work at a fast pace while juggling multiple tasks and responsibilities. This is an excellent opportunity for someone who enjoys working in a challenging environment on a tight-knit team, has a strong commitment to work quality and follow-through, and wants to play a role in improving educational opportunity for public school students across New York State.


Governed by the New York State Board of Regents, the Regents Research Fund provides research and capacity to support the Regents' overarching goal to ensure that all students are ready for college and career success. The Regents Reform Agenda includes the following broad initiatives to help realize this goal:
  • Teacher and Leader Effectiveness: Redesign teacher and principal preparation to create a truly effective corps of educators and hold them accountable for student achievement.
  • Curriculum and Assessments: Provide educators with an aligned system of world-class standards, detailed curricula, and comprehensive assessments.
  • School Innovation: Create optimal conditions and systems of accountability and support for school innovation, including charter and turnaround schools, to better serve high-need students.
  • Virtual Learning: Develop a statewide Virtual Learning Network, with common frameworks for virtual learning, virtual teaching and evaluation, and an infrastructure to support these frameworks.

The Program Assistant will provide a wide range of assistance to the Regents Research Fund's program teams, with a special responsibility for assisting Senior Fellows — the Fund's chief research and policy experts — with day-to-day operations.

Responsibilities include, but are not limited to:

Program Coordination:
  • Ordering and maintaining office supplies, equipment and services for program teams.
  • Developing and managing contracts with service vendors.
  • Analyzing expenditures in coordination with Albany accounting staff.
  • Planning and coordinating program staff meetings, events and team-building activities.
  • Exercising sound judgment and problem-solving skills that allow the office to function professionally and efficiently.
Assistance for 2-3 Senior Managers:
  • Arranging a complex calendar of meetings and travel for program staff, including proactively ensuring that all managers have all necessary information and materials.
  • Answering/managing phone calls.
  • Completing and following up on expense reports, timesheets and other forms.
  • Filing, copying, editing and preparing documents.
  • Managing or supporting special projects.
  • Assisting Senior Fellows with project management and coordination.
  • Providing Senior Fellows with timely research on a variety of topics related to the Regents Reform Agenda.
  • Helping organize special meetings, including attendance, production of materials, and event correspondence.
Required Skills and Experience:
  • Bachelor's degree and at least 2 years' experience
  • Record of progressive achievement
  • Strong organizational, analytical and problem-solving skills
  • Ability to prioritize tasks and anticipate changing needs
  • Ability to multi-task in a fast paced environment
  • Strong verbal and written communication skills
  • Capacity to interact and interface with people on all levels and of all backgrounds
  • Ability to work well under pressure, handle interruptions and adjust priorities throughout the day
  • Aptitude to grasp complex tasks and carry out directions independently
  • Upbeat, positive and "can-do" attitude
  • Fluency with Microsoft Word and Excel (including forms) required. PowerPoint fluency preferred