Program Assistant
University of Florida 266 reviews - Alachua, FL

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The position will serve as the main contact for financial matters in the Department of Restorative Dental Sciences. This position will ensure departmental financial responsibilities are completed in an accurate and timely manner, to include the set-up and maintenance of PO’s, processing invoices, coordinate travel arrangements, process travel reimbursements, coordinate the financial reconciliation of department accounts, and coordinate grants management (pre/post-award).

Responsible for the set-up and maintenance of purchase orders and contracts. This position is also responsible for the processing of invoices for dues, services and goods provided to the faculty and/or department. This position will also be responsible for all financial reconciliation, to include reconciling and distributing reports related to p-card purchases, foundation, and grant and AEF funds. This position is also responsible for continual monitoring of funds/accounts and fiscal payments. This position will also be responsible for new vendor set-up.

Responsible for the coordination of all travel that takes place within the department. This includes travel arrangements for faculty, staff, and visitors, along with the submission of all travel authorization requests and request for travel reimbursements.

Responsible for the department faculty’s grants management, both pre- and post- award. Acts as liaison between faculty and research administration in preparation for studies being performed prior to and after grant applications are completed. This includes database design and management, editorial support, statistical analysis, and preparation of data/materials for presentations-graphs, charts, slides, scientific manuscripts and final reports. Responds to requests for research information from national and international colleagues and the public. This position is responsible for ensuring that all regulations for granting agencies have been completed and that all deadlines are met. Prepare and submit the annual Space Survey.

Perform other related duties as assigned.

Minimum Requirements:
A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

About this company
266 reviews
The University of Florida is one of the nation's largest public universities. A member of the Association of American Universities, UF...