Position Title: Program Coordinator
Position Location: Washington, DC
Reports To: Director of Public Programs - DC
FLSA Status: Exempt
The Aspen Institute:
The Aspen Institute is an educational and policy studies organization based in Washington, DC. Its mission is to foster leadership based on enduring values and to provide a nonpartisan venue for dealing with critical issues. The Institute has campuses in Aspen, Colorado, and on the Wye River on Maryland’s Eastern Shore. It also maintains offices in New York City and has an international network of partners.
The Program Coordinator is responsible for the administrative and programmatic support of the Public Programs department including, but not limited to clerical support, accounting, correspondence, and meeting coordination; and event planning support.
Primary Mission Accountabilities:
All Aspen Institute employees are expected to embody the Institute’s core mission, stated above. The primary aspects of the mission for which this position is held accountable are:
Highly visible example of the Aspen Institute’s culture of excellence
Advancing our mission through cooperative efforts
Pursue innovative and bold solutions
Essential Duties and Responsibilities:
Assistance as required with implementation and execution of events in DC and elsewhere. Overnight travel and occasional evening work required.
Coordinate mailings, online invitations, brochures and information materials as necessary.
Maintain department’s web presence as needed.
Assist with written, oral, and electronic communication with Program speakers and partner organizations.
Assist in preparing, providing, and retaining agendas, information, tickets, and other pertinent items for events including DC- and New York-based public programs.
Interface and work with program staff in Aspen and New York as needed and directed by the Director of Public Programs.
Prepare correspondence, reports, and other materials at the request of the Director.
Prepare expense and reimbursement requests, as well as RFP’s for Director and other staff as directed.
Coordinate catering and other logistical aspects of events as needed.
Coordinate travel for Public Programs staff and Program speakers as needed.
Serve as Public Program’s key database user. Update and maintain as needed.
Conduct basic Internet and other research and prepare written materials as needed to support public programming and public program staff.
Provide other support to Public Programs staff within the department as directed.
Core Values Skills (CVS):
Interacts routinely with Public Programs team members. Frequent interaction with Communications team, Development team, partner organizations, Aspen Institute Community, external constituents, and vendors.
Knowledge, Education and Experience:
B.A. degree required
Previous work experience desired
Strong written and verbal communication skills.
Excellent team skills.
Excellent organizational, interpersonal and time management skills.
Proficiency in Internet use, Microsoft Office suite; Raiser’s Edge database a plus.
Demonstrated ability to work independently and in a group to produce successful results.
Physical Requirements & Work Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee is frequently required to stand, walk, sit, reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
The noise level in the work environment is usually moderate.
Please visit the Aspen Institute’s career page and follow the instructions to submit a cover letter and resume for the Program Coordinator position. For technical difficulties during the application process please contact the Applicant Support Team at 1866-927-2472.
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws.
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