Program Coordinator
Columbia University - New York, NY

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Medical Center

Job Type

Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Job Family

General Administration

Salary Grade

Officer 104

Salary Range

Advertised Summary Job Description

The Program Coordinator is responsible for assisting the Vice Chair of Research and Senior Director of Research Administration in coordinating, monitoring and managing special projects and administrative operations associated with the Department's research activities. Specific responsibilities will include but are not limited to: 1) Assist in the grant application process including the development of draft letters, drafting and/or updating elements of various sections of the application including resource pages, biosketches, human subjects sections, statement of work, etc.; 2) Draft letters of recommendation and other correspondence; 3) Assist in the creation of presentations including the necessary research required to develop content; 4) Assist with manuscript preparation and submission; 5) Assist in the IRB submission process; 6) Assist in the planning and coordination of events and major meetings; 7) Develop and maintain an ongoing database including both funded and unfunded projects; 8) Serve as the primary liaison with departmental human resource staff for the Division of Research for new hires, ongoing communications and coordination of HR requirements; 9) Assist in the fiscal budgeting process as needed; 10) Assist in the development and maintenance of Standard Operating Procedures for the Division; 11) Coordination of departmental/divisional research conferences, fellow research presentations, and Perinatal Research Consortium meetings; 12) Coordinate the maintenance of the research aspects of the Ob/Gyn Website to ensure information is current and accurate; 13) Triage e-mail to ensure smooth Divisional communication and operations; 14) Manage special projects as assigned; 15) Create and maintain distribution lists for communication; 16) Identify and disseminate funding opportunities to leadership and researchers; and 17) Other duties as assigned by the supervisor.

Minimum Qualifications for Grade Applicant MUST meet these minimum qualifications to be considered an applicant

Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience.

Additional Position-Specific Minimum Qualifications Applicant MUST meet these minimum qualifications to be considered an applicant

Must be able to demonstrate superior writing skills by submitting specified writing samples. Ability to interact with a broad spectrum of people, be highly organized, work independently as well as a member of a team, meet deadlines and multi-task is essential. Ability to communicate clearly and accurately in a pleasant, courteous manner with both internal and external contacts is necessary. Excellent oral/written communication, organizational, analytical, adaptable, creative, detail oriented and computer (e.g. Microsoft Office, Microsoft Advanced Excel, Microsoft Access, SQL) skills required.

Preferred Qualifications

Experience with IRB submissions and with the administrative aspects of the research process are required. Must have ability to work under minimal supervision. Ability to set priorities, solve problems and exercise sound judgment and initiative is preferred

Special Instructions

Special Indications This position works with:
HIPAA Compliance training required


Participation in Medical Surveillance required


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Columbia University is an Equal Opportunity/Affirmative Action employer.

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About this company
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Founded in 1922, Columbia University's Mailman School of Public Health pursues an agenda of research, education, and service to address the...