The primary objective of the Africa Program Officer position is to assist in the financial management and general administration of the Wildlife Conservation Society?s regional program for Africa. The position is based at the Bronx Zoo in New York City. These responsibilities include but are not limited to
General Administrative Responsibilities
Provide administrative and logistical support to the Africa Regional program in NY and 75 field staff members in 16 countries in Africa. Tasks may include, but are not limited to
?Arrange travel and accommodations for NY and visiting field
staff assist in processing visa and travel documentation;
?Coordinate activities for visitors and visiting field staff with
other WCS departments and divisions. Handle logistics and
scheduling for presentations including advertising and technical
?Follow up on procurement orders and pack equipment for shipment
to Africa field offices, at times accompanying visitors and
materials to airports, and coordinating documentation.
?Maintain program files and databases, including grants, contracts
and consulting agreements. Track grants and reports; maintain
database to ensure that grant proposals and reports meet
deadlines to government agencies
?Format and design communication materials, brochures, flyers.
?Office management, retrieving mail, booking meeting rooms,
fielding main Africa phone line, handling central email account,
coordinating IT help.
?Maintain catalogue of promotional materials and images and serve
as point person for distribution and requests.
Financial Administrative Responsibilities
Provide support to Africa program in financial management, including tracking of finances, processing related paperwork and requests for disbursements; reviewing financial reports from NY, the field, and from individual grants and projects. Tasks may include, but are not limited to
?Process and follow up and verification of payments for invoices
?Prepare check and wire requests for reimbursements and invoice
?Prepare and process consultancy contracts in adherence to Human
Resource standards for field personnel,
?Complete and finalize financial forms for proposals
?Ability to work in a team (which is largely based outside of the
?Proactive, service oriented and able to react to varied requests
in a timely manner
?Commitment to follow through and quality control
?1-2 years of experience in project or non-profit administration
management, tracking and reporting desirable
?Excellent organizational skills, including responsiveness to
multiple, simultaneous projects and demands; ability to set and
follow priorities, and meet deadlines.
?Excellent interpersonal and communication skills with an ability
to work with a wide variety of people from different backgrounds
?Strong writing skills required. Ability to produce clear and
concise email communications.
?French fluency highly desirable, but not mandatory
?Advanced knowledge of Microsoft Excel and Word.