Program Specialist
National Foundation on the Arts and the Humanities - Washington, DC

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The mission of IMLS is to inspire libraries and museums to advance innovation, lifelong learning, and cultural and civic engagement. We provide leadership through research, policy development, and grant making.

The mission of IMLS is to inspire libraries and museums
to advance innovation, lifelong learning, and cultural and civic engagement. We
provide leadership through research, policy development, and grant making. This position is responsible for grants
management work, within Office of Museum Services. Servicing Federal grants and cooperative
agreements and provides grants-related assistance and services to both
applicants and grantees. One in this
position is responsible for various phases of the receipt and processing of
museum grant applications as well as the monitoring and assessing of awardee

in this position will be providing a variety of technical and procedural
support for incoming grant applications.
In addition, one may be responsible for primary or secondary review for
eligibility and completeness, budget review and analysis, and associated
applicant contacts. This position is also accountable for utilizing a variety
of software and applications (e.g.,, AAMS, etc.) necessary to update
and maintain databases, spreadsheets, and other official documents in support
of application and Program Specialist activities. One will have responsibility in entering,
verifying, and validating data in the official system of record in order to
provide cyclical and/or ad-hoc reporting efforts. This position is also required to serve as a
principal point of contact for external stakeholders providing technical guidance
to applicants and awardees regarding grant programs and processes. This position also has responsibility in
researching various program elements and presenting an analysis of results for
specific grants.

incumbent of this position is also required to support the Office of Museum
Services in a variety of independent and collaborative administrative
responsibilities. One will assist with review
process, including mailings, reviewer support activities, preparation for panel
meetings, and other elements of the review and award process. This position will provide some formal review
of interim and final performance reports and provide feedback to internal and
external stakeholders as required. This position may have final signature authority
on certain steps within the general business process. Operationally, this position will support the
work of the Office of Museum Services and its staff through cooperation with
others to manage variable workloads and assistance with a variety of tasks
including general clerical support.

position also supports the office in a multitude of customer service and
liaison services. One may prepare
letters and associated documents supporting change requests and extensions for
approval. While serving as a contributor
to the immediate office, this party will participate in staff meetings, special
committees, and task forces. In addition,
this principal will support the office with various change management and
process improvement gap identification and mitigation improvements to implement
in an effort to increase efficiencies and productivity in agency operations. One may also lead in the formal development
of a wide variety of recurrent and nonrecurring correspondence, reports, and
other documents for internal and external stakeholders and various levels of
authority and influence. As a key principal in providing direct customer support,
this position is charged with resolving customer complaints and/or inquiries
according to the official standard operating procedures. One will also review and process incoming and
outgoing correspondence, materials, and publications; assist with panel
meetings and director’s meetings; and including preparation of support
materials. Performs other related
duties, as assigned.


U.S. Citizenship Required

This position requires a background investigation.

Relocation expenses will not be authorized.

This position may require completing one year probationary period.

The incumbent serves as a Program Specialist in the Office of Museum Services, in the Institute of Museum and Library Services. The incumbent assists in the processing of grant applications and in grants administration; manages one or more significant aspects of grant administration; and provides significant program support to Program Officers within the division. Reviews significant aspects of applications processing, including review for eligibility and completeness, financial and budget review, reviewer assignment, and applicant contact. Performs one or more significant aspects of grants management activities, including report monitoring and review and grant closeout. Performs one or more significant aspects of program support, including guidelines review, revision, and production, and program review and improvement. Assumes significant responsibility for managing the IMLS grant files, including paper files and electronic databases, including training and monitoring work of other staff as appropriate. Undertakes research concerning the status of program elements and supplies information and analysis for specific grants to the supervisor as needed. Participates in staff meetings to discuss problems in program design and implementation, and assists in planning for an implementing program changes and improvements. Supports program work through cooperation with other staff to manage a variable workload, perform a variety of tasks needed to accomplish the work, and meet deadlines.

To be qualified for this position at the GS-11 level, applicants must meet one of the following qualification requirements:

One year of specialized experience equivalent to at least the GS-9 level in the
Federal service which involved knowledge of the principles and practices of the
library and/or museum field OR have
successfully completed a PH.D or equivalent doctoral degree or 3 full years of
progressively higher level graduate education leading to such a degree in a
field related to this position.

Education Substitution for GS-11 level: Candidates must have a Ph.D. or equivalent doctoral degree

or 3 years of progressively higher level graduate education leading to such a degree.

Knowledge of the principles and practices of the library and/or museum fields and their support organizations.

Skill in conducting analyses and problem solving.

Demonstrate experience in the grant-making process in government or non-government organizations.

Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.

VETERANS PREFERENCE: Five points may be added to the eligible ratings of veterans who: Entered the military service prior to October 14, 1976; served on active duty during the Gulf War between August 2, 1990 and January 2, 1992, regardless of where the person served; or, served in a military action for which they received a campaign badge or expeditionary medal. Medal holders and Gulf War veterans must have served continuously for at least 24 months or the full period for which called or ordered to active duty. Ten points may be granted to the eligible ratings of disabled veterans; Purple Heart recipients; spouses or mothers of a 100 percent disabled veteran; or the widows, widowers, or mothers of a deceased veteran.

The Federal government offers a number of exceptional benefits to its employees. The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.

Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit:

Health Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. For additional information visit:

Leave - Most Federal employees earn both annual and sick leave. For additional information visit:

Life Insurance - The Federal Employees' Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance, for additional information visit:

Long Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit:

Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For addtional information visit:

This link provides and overview of the benefits currently offered to Federal employees .

1. If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.

2. If you are a current career or career-conditional Federal employee or former Federal employee who has reinstatement eligibility, you must submit a copy of your latest SF-50 "Notification of Personnel Action" and/or a copy of the SF-50 that reflects career or career-conditional tenure, or you will not be considered under the merit promotion process. Also, you should submit your most recent performance appraisal.

3. If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must attach an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.

4. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

5. You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; certain Vietnam era and disabled veterans; returned volunteers from the Peace Corps or Vista , etc. Please indicate the type of special appointment you are seeking, if any, on your application and follow all other instructions for applying shown in this announcement.

6. All qualification requirements must be met within 30 days after the closing date of this announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review in our office, in other Federal agency personnel offices, and on OPM's web site at .

Eligible applicants must be U.S. citizens or nationals in accordance with Executive Order 11935.

All applicants will be required to complete an OF-306, “Declaration for Federal Employment,” before being hired in order to certify the accuracy of the written application and provide information necessary to determine suitability for Federal employment. A background security investigation will be required for all new hires.

The Institute of Museum and Library Services provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.

For more information on the IMLS, visit our web site at .

For displaced Federal employees: If you are a current or former Federal employee who has received a specific Reduction-in-Force (RIF) separation notice, or a notice of proposed removal for declining a directed reassignment or transfer of function outside of the local commuting area and wish to receive special selection priority consideration through the Interagency Career Transition Assistance Program (ICTAP), in addition to the above-required information, you must submit a copy of your RIF separation notice or notice of proposed removal for declining a directed reassignment or transfer of function to another commuting area; your last performance rating of record; a copy of your separation SF-50 (or most recent SF-50 which reflects your status); documentation which reflects the promotion potential of the position from which you have been or are being separated; and a supplemental statement addressing the quality ranking factors listed above in order to show evidence of possession of the required factors.

For additional information pertaining to career transition resources, see OPM’s web site at .

Applications must be received in the electronic application system by 11:59 p.m. EST on the closing date in order to receive consideration. - 2 years ago - save job