Relocation expenses will not be paid. This position is located in the Investigative and Enforcement Services (IES) Western Region Office. The incumbent assists the Regional Director (RD), Deputy Regional Director (DRD), and Supervisory Resource Management Specialist (SRMS) in planning and managing a variety of administrative support tasks necessary for the successful operation of the IES program.
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APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. For details click: APHIS Emergency Response
The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity. The duties may include, but are not limited to :
Ensures consistent application of regional administrative policy, practices, and procedures among Regional Office staff and field employees.
Processes Time and Attendance reports, receiving IES Weekly Activity Reports from field and office personnel and ensuring proper use of accounting and premium pay transaction codes; responds to Leave Error reports and lump sum payouts; and answers related questions from personnel.
Arranges travel for RD, DRD, SRMS, including making reservations for common carrier tickets, lodging, car rental, etc., and arranges regional work conferences by preparing necessary budget and cost estimates, negotiating for conference rooms/space, selecting and notifying participants, and compiling manuals and other appropriate reference material.
Facilitates new employee orientation, assisting in the preparation of required forms and advising employee of program and regional administrative policies.
Procures supplies, equipment, and services, ensuring Departmental Purchase Card Guidelines, delegated open market procurement, and Federal Supply authorities are adhered to.
Tracks the progress of regional requests for investigations and provides status reports and historical information pertaining to the alleged violator and other investigative data as required.
Serves as IES Freedom of Information Act (FOIA) contact for the Region.
Maintains RD, DRD, and SRMS’s daily activity calendars; receives visitors, phone calls, and mail; and reviews correspondence, documents, and materials prepared by the Regional Office staff.
To qualify, you MUST meet all qualification requirements by the closing date of the announcement.
Applicants can qualify by meeting the EDUCATION requirements specified below and/or the SPECIALIZED EXPERIENCE requirements.
GS-5: Four years above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite.
GS-6/7: THERE IS NO EDUCATION SUBSTITUTION FOR THESE GRADE LEVELS.
TRANSCRIPTS are required if:
You are qualifying for the position based on education.
You are qualifying for this position based on a combination of experience and education.
This education must have been successfully completed and obtained from an accredited school, college, or university. For more information on submitting transcripts, click: Transcripts .
SPECIALIZED EXPERIENCE AT THE GS-5/6/7 GRADE LEVELS
Applicants must have one year of specialized experience equivalent in level of difficulty and responsibility to the next lower level in the Federal Service. This experience may have been obtained in the private or public (local, county, state, Federal) sectors. Examples of qualifying experience include, but are not limited to:
Working with a wide variety of administrative and office management support functions.
Processing timesheets, personnel actions, and coordinating new employee orientation.
Working with budget and financial systems, procurement, property management and inventory, and travel regulations.
Working with a variety of computer software packages, including financial systems, spreadsheets, databases, word processing, and presentation software.
Having demonstrated knowledge of administrative practices and procedures, such as those pertaining to channels of communication, delegation of authority, routing correspondence, and records management systems.
COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-5 GRADE LEVEL
Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. To learn more about combining education and experience for this series, click the following: Combining Education and Experience for Clerical and Administrative Support Positions
Males born after 12/31/59 must be registered with the Selective Service.
DD214 or other veterans' documents required to receive veterans' preference.
As a condition of employment, a background investigation may be required for this position.
Subject to satisfactory completion of one-year probationary period.
Rare instances of travel are required.
Work involves occasional lifting and carrying of supplies and equipment.
HOW YOU WILL BE EVALUATED:
Your application will be rated on the extent and quality of your experience, education and training relevant to the position. Your resume must support that you meet the specialized experience requirements described above and are proficient in the following skills or competencies below. Please note you are not required to provide specific narrative responses to the skills and competencies described in this section.
Ability to use office equipment, computer technology, and automated business systems
Knowledge of correspondence, document processing, records, files, and reports, including those regulated by the FOIA and Privacy Act
Ability to identify priorities, changing work requirements, meet deadlines, and lead others
Knowledge of budget, fiscal, procurement, vehicle, and travel procedures and systems
Knowledge of human resource management procedures, requirements, and systems, including time and attendance reporting
Ability to evaluate and improve clerical and office administration policies, procedures, and practices
Written, oral, and interpersonal communication skills
Category rating procedures will be used to rank and select eligible candidates. The following quality categories will be used: Best Qualified, Well Qualified, and Qualified. Within each quality category, veterans' preference eligibles will receive selection priority over non-veterans.
Your final category placement will be based on your responses to the assessment questionnaire. Please ensure your resume provides enough detail to support your responses.
If, after reviewing your resume and / or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can / will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. Deliberate attempts to falsify information may be grounds for not selecting you.
To preview questions please click here .
Eligibility for employee benefits depends on your type of appointment and your tour of duty (work schedule). Generally, you must be hired on a permanent basis and have a regular full- or part-time work schedule. For more information on potential benefits, go to: Federal Employee Benefits
Range for GS-5: $33,608 to $43,687 (incl. 22.52% locality pay)
Range for GS-6: $37,463 to $48,699 (incl. 22.52% locality pay)
Range for GS-7: $41,631 to $54,124 (incl. 22.52% locality pay)
For information regarding CTAP eligibility for displaced Federal employees click: Career Transition Assistance Programs
More than one selection may be made if another vacancy occurs within 90 days of the issuance of the certification of eligibles.
Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc) should contact: USDA's TARGET Center at 202-720-2600 (voice and TDD).
For information on filing a complaint of discrimination, click: Filing a Complaint
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