SUMMARY OF POSITION
Review, track and process invoices to clients and from subcontractors for projects within assigned business units.
Reports to the Project Accounting Manager.
Review project contracts to identify provisions relating to extras, change order procedures, taxes and payment terms. Complete Financial Data sheet form for all new jobs.
Prepare, process and follow-up on invoices to clients. Specific duties include assisting Project Personnel in establishing billing format for client approval, preparing billings to client in conformance with the terms and conditions of the contract, inputting invoice information into the computer for tracking, and contacting client and/or project personnel to expedite payment.
Receive, review, obtain approval and process subcontractor invoices for payment. Specific duties include pulling subcontractor time tickets and matching to invoice, verifying charging rates and hours with authorized timesheets and subcontract, attaching and filling in buckslip with known information, forwarding to jobsite for approval, entering invoice and status information into the computer, printing checks, and forwarding checks to vendor.
Enforce Company and client schedule and documentation requirements, such as billing cutoff dates and receipt of executed insurance certificates, subcontracts/change orders, waivers, affidavits, supporting waivers, etc. Confer with project management to verify subcontractor's listing of lower tier suppliers and contract values. Monitor proper submittal of trailing/current waivers from them.
Review and maintain Contract Financial Status information to ensure costs/commitments are accurately distributed against contract cost codes.
Maintain (E-Archive) Accounting files for assigned projects.
Assist project personnel in quantifying extras for incorporation into change requests or billings to clients.
Facilitate information gathering for auditors on projects within assigned business units.
Bachelor's degree in accounting or general administration required.
Previous construction project accounting experience required.
Previous experience with JD Edwards accounting software (or similar software) is a plus.
Proficiency with Microsoft Office (Outlook, Word, Excel) required.
Candidates must demonstrate strong attention to detail and ability to work independently.