Project Coordinator, Communications
Allen Institute for Brain Science - Seattle, WA

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The Allen Institute for Brain Science, located in Seattle, Washington, is comprised of a multidisciplinary staff committed to understanding how the brain works and helping to unlock the mysteries of neurological diseases and disorders affecting millions worldwide. Serving the scientific community is at the center of our mission to accelerate progress toward understanding the brain and neurological systems. Creating tools and data that advance the pursuits of thousands and thousands of scientists around the world is our contribution to revolutionary neuroscience. To this end, the Allen Institute's resources—each a groundbreaking creation—are free and publicly available online.

We are seeking a Project Coordinator to support the diverse activities of the Communications team.

  • Provide meeting and event planning for internal and external meetings including public events. Responsibilities may include, but are not limited to, venue selection, scheduling, travel arrangements, logistics, catering and budget management.
  • Manage content posting on the Allen Institute Intranet site, following standards and obtaining stakeholder review and approvals as needed.
  • Organize and maintain library of communications assets and tools, including press kit, image library, video library, branding assets, etc.
  • Coordinate project workflows and schedule interviews and meetings with individuals both inside and outside of the organization.
  • Provide administrative support to the Communications team, as well as executive and senior scientific administrative support as assigned.

  • 4+ years of administrative experience with 2+ years of meeting and event planning experience.
  • Science background or previous work experience in a science-based organization or a non-profit would be helpful, but not required.
  • Experience in corporate communications, media relations or marketing communications a plus.
  • High degree of professionalism and confidentiality required.
  • Excellent interpersonal skills. Able to deal effectively and appropriately with individuals at all levels of an organization both internally and externally.
  • Superior verbal and written communication skills, including strong proof-reading skills.
  • Ability to work independently with little to no day to day supervision.
  • Must be able to exercise excellent judgment and decision-making in all situations.
  • Ability to think outside the box is highly desirable.
  • Excellent planning and time management skills. Ability to prioritize tasks and work on multiple projects simultaneously with tight and sometimes changing deadlines.
  • Ability to organize and maintain email, documents and other materials in an efficient manner.
  • High degree of organization and attention to detail.
  • Flexible and adaptable.
  • Strong MS Office 2010 experience – Word, Excel, Outlook and PowerPoint.
  • Intermediate knowledge of Adobe Creative Suite software desirable.
  • Understanding of social media channels, including YouTube, desirable.
  • Must be able to lift or move up to 30 lbs.
  • May be required to work overtime.
  • Bachelor’s degree desired (equivalent experience may be substituted).

We offer competitive pay, a generous benefits package, and a dynamic, engaging environment.

To be considered for this position, please visit our website at:

The Allen Institute for Brain Science is an equal opportunity employer.

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