Supports a team (District, Area, or Functional group) with assigned projects and/or any of the following as assigned: budgets, collections, invoicing, tracking, correspondence, and various administrative tasks. Responsible for tracking project deliverables, dates and monitoring deadlines; provides regular and timely reports highlighting variances as they arise.
Essential Job Functions
Updates necessary tracking system(s) to ensure that project and/or program status is maintained with complete accuracy.
Coordinates all tasks related to budgeting, revenue, invoicing and purchase orders.
Provides data entry to support management ensuring accurate tracking of budget.
Creates and distributes correspondence relevant to the team, project or program (internal and external).
Assists with administrative preparation for various meetings.
Communicates all issues to management prior to reaching critical status.
Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
Provides ad hoc reports as requested.
Provides additional administrative support as required.
Associate’s degree or equivalent experience
One (1) to three (3) years in a general business environment with project coordination and/or administration experience
Computer skills using Microsoft Office and ability to learn a variety of tracking and project management software
Excellent organizational/administrative skills
Knowledge/understanding of basic Accounting/Financial principles
Strong interpersonal skills
Ability to thrive in a dynamic problem solving environment
Ability to multi-task in a fast paced environment
Customer service orientation with a strong problem solving approach
Reports to: Various
Title(s) of direct reports (if applicable): N/A
Working Conditions: Works in a normal office setting with no exposure to adverse environmental conditions.
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