Project Coordinator
ENCLIPSE - Pasadena, CA

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Description - AP Coordinator

Provides high level of customer service and administrative support to internal and external customers in the processing of payable documents.

Provides process guidelines, determines appropriate processing channels, tracks all data related to batch cover sheets, returned documents, rejections and follow-up to customers.

Uses variety of software tools sufficiently to support all aspects of the project activity.

Maintains complete and highly accurate activity logs and tracking details.

Strong knowledge of MS Word, Excel.

Ability to independently troubleshoot issues based on data received and reconciled with process requirements, resolve problems without delay and/or to seek managerial intervention and operate under stressful, time-sensitive deadlines.

Must understand and build good working relationships with support teams and customers.

Review process invoices hard copy and electronically - will be using Excel, Oracle platform Data bases and Lotus Notes to track and manage all items that received, processed, rejected and routed.

Requirements:
Experience Level: BA or BS preferred, HS diploma or GED required.

Minimum 3+ years of direct relevant experience.

Strong Accounts Payable background and or processing requirements related to regulatory deadlines, able to collaborate well with a diverse team.

Excellent communication skills are required with keen attention to detail.

Additional Notes: Looking for candidates with Financial Background and AP Transaction knowledge with strong customer service.

Please send candidates that some experience with finance, budgeting, reconciliation or related activities.

Will be looking for a person with an A/P background to recognize and reconcile the proper authorization has been secured for processing.

Individual must be able understand how and when escalation is appropriate, consistently evaluate and re-prioritize work activities as needed.

They must be very professional in demeanor, behavior.

This is a high volume environment and there are lots of compliance issues.

Hours 8-5 AM

Start date is approximately May 13-15, 2013 thru July 8, 2013. There is a possibility of extending them, or we might convert them to an FTE.

Scope of position:
Regional FDA verifier - they verify docs that are in hard copy or email. They reconcile that for dollar amount and GL String. If those are in line, they move those across to AP for payment.

Enclipse - 19 months ago - save job - block
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