Reporting to a project executive, this position performs a variety of essential administrative tasks that supports the program management activities of a project team. Compromised of a project executive, project managers and analysts, the project team performs consulting or project management assignments for one or more of the following client types: campus housing, intercollegiate athletics, campus recreation, student unions, arenas, stadiums, campus edge developments, independent and charter schools, or community recreation. Client deliverables for consulting services include master planning activities, site analyses, needs assessments, program planning, feasibility studies, financial modeling, and market analyses. Client deliverables for project management assignments include assisting with cost estimating, design and constructibility reviews, budget reconciliations, project documentation, permitting, schedule compliance and construction monitoring activities.
The learning objective from these assignments is for the intern to gain a well-rounded perspective of tasks and workflows related to support the effective management of a large scale construction project. The intern will work directly with the program manager to ensure all administrative tasks are handled in a proactive manner and will gain a wide breadth of exposure to all aspects of implementation.
Manage administrative tasks for program
management/implementation projects this summer.
Gain exposure to the construction and implementation
industry through client interaction, site visits, and direct work related to
Learn or gain a better ability to
manage deliverables and documents related to implementation projects.
Maintains project-related documents including drawings, project binders, client correspondences, meeting minutes, action items, invoices, and similar items.
Assists with project-related financial issues including budget monitoring, revenue and expense tracking, reconciliation, and reinburesment processing.
Researches, analyzes and presents project-related data to project managers and executives so that they may make informed decisions on methodologies, strategies, or required tasks.
Prepares and distributes correspondences to include meeting minutes, project summaries, reports, and financial information.
Performs quality control activities that ensure error-free reporting to clients to include editing for content and proofreading for grammar.
Performs other duties as assigned.
- Must have a bachelors degree or be a fourth year student studying architecture, engineering, construction management, or related field.
- Interest in construction/implementation, related experience in administrative tasks.
- Directly related work experience in project management, construction, or design is highly desirable.
- Knowledge or experience working with submittals and change orders.
- Directly related work experience in architectural, construction management, engineering, or facility planning field is highly desirable.
- Must possess a valid drivers license.
- Familiarity with Microsoft Office Suite including Word, Excel, PowerPoint and Outlook.
- Excellent oral and written communication skills.
- Excellent organizational and problem solving abilities.
- Ability to work independently in a fast-paced setting, prioritizing and responding to day-to-day issues as required.
- Detail-oriented yet capable of strategic thinking.
- Proven ability to work well with all levels and types of facility-related professionals.
- Proven adaptability, flexibility, and creativity in supporting multiple managers.
- Ability to establish and accurately maintain data management and other record keeping systems.
- Demonstrated commitment to client satisfaction.
- Ability to be a proactive self-started who thrives within a team structure.
- Internal contacts include staff at all levels. External contacts include external customers and vendors. Contact involves: routing calls, troubleshooting, or providing information.
Work Environment and Physical Demands:
- Office environment; moderate noise.
- Occasional evening or weekend work.
- Office equipment/computers 8 hrs per day.
- Sitting at desk or table up to 6 hrs per day
- Standing or walking
- Repetitive wrist, hand or finger movement (while operating computer equipment)
- Eye-hand coordination (keyboard typing)
- Hearing and talking
- Extended periods of reading fine print.
- Light to moderate bending, crouching, and stooping (filing)