Reporting to a project executive, this position performs a variety of essential administrative tasks that supports the program management activities of a project team. Compromised of a project executive, project managers and analysts, the project team performs consulting or project management assignments for one or more of the following client types: campus housing, intercollegiate athletics, campus recreation, student unions, arenas, stadiums, campus edge developments, independent and charter schools, or community recreation. Client deliverables for consulting services include master planning activities, site analyses, needs assessments, program planning, feasibility studies, financial modeling, and market analyses. Client deliverables for project management assignments include assisting with cost estimating, design and constructibility reviews, budget reconciliations, project documentation, permitting, schedule compliance and construction monitoring activities.
Maintains project-related documents including drawings, project binders, client correspondences, meeting minutes, action items, invoices, and similar items.
Assists with project-related financial issues including budget monitoring, revenue and expense tracking, reconciliation, and reinburesment processing.
Researches, analyzes and presents project-related data to project managers and executives so that they may make informed decisions on methodologies, strategies, or required tasks.
Prepares and distributes correspondences to include meeting minutes, project summaries, reports, and financial information.
Maintains project-related website postings.
Follows up as needed on project-related tasks such as permit processing, utility scheduling, and FF&E coordination.
Attends meetings and training sessions as required.
Performs quality control activities that ensure error-free reporting to clients to include editing for content and proofreading for grammar.
Performs additional duties as assigned with the effort and skills required to contribute to our continued growth.
Must have a bachelors degree or be a fourth year student studying business, architecture, urban planning, engineering, or related field.
- Directly related work experience in architectural, construction management, engineering, or facility planning field is highly desirable.
- Must possess a valid drivers license.
- Familiarity with Microsoft Office Suite including Word, Excel, PowerPoint and Outlook.
- Excellent oral and written communication skills.
- Excellent organizational and problem solving abilities.
- Ability to work independently in a fast-paced setting, prioritizing and responding to day-to-day issues as required.
- Detail-oriented yet capable of strategic thinking.
- Proven ability to work well with all levels and types of facility-related professionals.
- Proven adaptability, flexibility, and creativity in supporting multiple managers.
- Ability to establish and accurately maintain data management and other record keeping systems.
- Demonstrated commitment to client satisfaction.
- Ability to be a proactive self-started who thrives within a team structure.
- Internal contacts include staff at all levels. External contacts include external customers and vendors. Contact involves: routing calls, troubleshooting, or providing information.
Work Environment and Physical Demands:
- Office environment; moderate noise.
- Occasional evening or weekend work.
- Office equipment/computers 8 hrs per day.
- Sitting at desk or table up to 6 hrs per day
- Standing or walking
- Repetitive wrist, hand or finger movement (while operating computer equipment)
- Eye-hand coordination (keyboard typing)
- Hearing and talking
- Extended periods of reading fine print.
- Light to moderate bending, crouching, and stooping (filing)
Brailsford & Dunlavey - 23 months ago