Growing and well-respected biomedical (clinical, basic and applied) research firm has openings at USAMRIID . If you are passionate about research, and are looking for a firm that shares your passion, and provides competitive salaries with a strong benefits package, join the ClinicalRM team.
We are currently seeking a Project Manager for the Frederick, MD area.
- Provide overall administrative and organizational support for the programs directed by USAMRIID’s Integrated Toxicology Division research program.
- Serve as the primary communication point of contact for Integrated Toxicology, receiving calls, managing correspondence, occupying a physical location beside the Division Chief and effectively liaising with Government and contractor personnel.
- Coordinate appointments, arrange meetings, and schedule travel for division members.
- Maintain an up-to-date filing and database system, produce and maintain documents, reports and other materials, and process the coordination, packaging, and routing of all tasks for the division.
- Help the Division Chief manage Human Resources actions for division personnel, to include government travel, leave, awards, annual evaluations, TDA revisions, etc.
- Help manage the division budget, monitoring the expenditures and available dollars associated with individual division member Work Breakdown Structures (WBSs) and communicating regularly with the USAMRIID Budget Office regarding the management of funding.
- Skills in multitasking, prioritization and planning, schedule management, travel arrangements and the coordination of complex executive functions.
- Excellent skills in oral and written communication; and in MS Office programs ( e.g . Word, Excel, PowerPoint, Outlook, etc .), including the ability to prepare documents and materials from scratch and in accordance with Institute, USAMRMC, MEDCOM and/or DA directives.
- Sufficient familiarity with working in Government/military office setting to understand military ranks, government civilian personnel procedures, and military chain of command.
- Sufficient familiarity with military medical research significantly enough to use vernacular and understand terminology when conversing or communicating.
- Ability to perform independently with minimal direction following initial training.
- Use MS Outlook to correspond electronically, and to use the telephone to communicate with personnel.
- Maintain oversight and upkeep of the Integrated Toxicology Conference room.
- Maintain calendar scheduling for multiple individuals and conference rooms using MS Outlook.
- Prepare and maintain spreadsheets and presentations.
- Copy, fax, and scan documents, as needed.
- Contact and coordinate with Facilities Management Office as needed.
- Answer phone calls and respond to email; directing inquiries to appropriate staff member.
- Coordinate meetings, video teleconferences, and teleconferences. Attend and record meeting minutes and prepare final documents when either the Integrated Toxicology Chief or Deputy Chief cannot attend.
- Prepare travel requests within the Defense Travel System (DTS), assist travelers with arrangements (orders, vouchers, registrations, etc .), and maintain a log of pending and past government travel.
- Assist with approval process for foreign nationals to visit/work at the Institute.
- Receive and escort visitors, adhering to USAMRIID Security procedures.
- Place orders, receive orders, inventory and organize office supply items.
- Submit Request for Services Contract Approval (SCAF) forms for extramural services.
- Prepare, process, file and organize Integrated Toxicology Division documents as needed. Specific examples include, but are not limited to:
- Keep updated emergency call rosters (military and civilian), reporting to the USAMRIID Operations Office and distributing to division personnel by the fifth day of each month.
- Maintain tracking log of all incoming and outgoing correspondence.
- Route and distribute intra- and interoffice mail.
- Process and track all USAMRIID SOP Revision requests assigned to division members.
- Circulate and track documents and keep a record of their circulation.
- Prepare, edit, and review military correspondence and non-military correspondence in accordance with Army and local regulations (AR 25-50, DA Memo 25-52 and other references/guidance provided).
- Submit for clearance and tracking status of abstracts, manuscripts and presentations intended for extramural audiences.
- Perform filing in accordance with Army Records Information Management System (ARIMS).
- Assist the Division Chief in overseeing division budget actions and coordinating the division’s research program. Specific examples include, but are not limited to:
- Creating spreadsheets listing all funded projects and include current budget and salary information.
- Tracking and monitoring the operating budget for each principal investigator (PI), and informing the PIs of their available funding.
- Maintaining the division’s Spend Plan.
- Supplying funding updates to the Budget Office’s accountant for civilian salaries for each fiscal year.
- Providing estimated costs to the PI’s when writing their research proposals.
- Submitting Requests for Personnel Actions, award nominations and leave requests for military and civilian employees.
- Processing military personnel evaluation reports (DA Forms 67-9 and 2166-8).
- Coordinating the civilian evaluation process, to include: Completing Objectives Worksheets (USAMRMC Form 70-R-E)
- Coordinating the midpoint review of Objectives.
- Updating the TDA in conjunction with the Human Resources Office (HRO).
- Maintaining a current list of division personnel; maintaining civilian personnel files.
- Monitoring civilian and military personnel ATAAPS entries to ensure that all time and attendance is properly entered, correct codes are used, concurrence occurs on time, and certification is completed before the deadline
- Assist the Division Chief in overseeing division Human Resources actions and coordinating the division’s research program. Specific examples include, but are not limited to:
- Completing all Performance Appraisals (USAMRMC Form 71-R-E).
- Be able to maintain a safe workplace and comply with occupational health and safety rules and regulations. Contract employee is required to attend safety training(s) relative to his/her position and report any infractions of safety procedures to the COTR immediately.
- The contract employee must complete mandatory Federal, DoD, Army, and USAMRIID trainings as required.
- Maintain a safe workplace ensuring that he/she is aware of and observes appropriate safety and occupational health rules and regulations. Employee is required to attend safety training relative to his/her position and report any infractions of safety procedures to the facility Safety Officer.
- Performs light duties and other related duties as required and assigned.
Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, or national origin. Candidates for positions under ClinicalRM’s contracts with the Department of Defense (DoD) will be required to pass one or more background/security investigations conducted by the DoD, U.S. Army, or other Federal Government agency. Such investigations may include criminal records and credit history checks.
- U.S. citizen
- Ability to perform independently with minimal direction
- Bachelor’s Degree or higher, preferable in field of Biological Science
- 5+ years of administrative experience
- An approved NACLC is required
- Must be able to work independently following a brief period of specific technical training
ClinicalRM is an Affirmative Action-Equal Opportunity Employer
“NorthCoast 99” Best Places to Work recipient
ClinicalRM is a Contract Research Organization supporting government and commercial clinical research for biologics, drugs, and devices.