Project Manager for Operations
Facing History and Ourselves - Brookline, MA

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The Project Manager will have excellent project management and communication skills and will make a significant contribution to the organization’s commitment to developing and maintaining a project management structure that ensures quality, encourages cross-organizational learning, and informs metrics across the organization. In addition to managing projects, he/she will partner with the Director of Operations and Strategic Communications help to effectively manage the flow of new opportunities and to manage the inter-departmental workflow for all projects.

Responsibilities include:
Project Management:
  • Organize and run the project kick-off meeting (which captures all necessary information for a project plan)
  • Manage, monitor, and report on project metrics, staffing and budgets
  • Work with members of a cross-organizational project team to develop concept papers, proposals, communications plans, workplans, timelines and budgets
  • Drive the project workplan by setting the meeting schedule and agenda in accordance with project timelines and benchmarks. Identify next steps and follow-up for all team members
  • Track and approve expenses, review monthly financial reports, and make sure they adhere to the overall project budget
  • Review and communicate final budget amounts to project team and administrative staff as appropriate
  • In partnership with the team, delegate responsibilities and follow up to make sure those tasks are being completed in a timely manner
  • Manage and coordinate all related project activities, including but not limited to developing and monitoring contracts with project consultants (editors, designers, print houses, etc.), drafting written material for internal and external communication vehicles such as newsletters and the web site, and maintaining project information in the organization’s database
  • Work closely with other departments to ensure project inclusion and integration across the organization
  • Meet with and regularly communicate with partner organizations throughout the project cycle
  • Plan and maintain weekly agendas for all team meetings
  • Create status reports
  • Track expenses and make sure they adhere to the master budget
Operations Team:
  • Oversee the master project schedule to ensure smooth workflow and communication among departments
  • Provide administrative support for the Director of Operations
  • Provide project support and manage project activities as assigned
  • Support efforts to enhance the project management structure for all of Facing History
  • Interface with appropriate staff members to gather necessary metrics for quarterly reports
  • Provide support for other ongoing operations activities, including initiative management and the budget process
  • Other duties as assigned

Essential Skills/Qualities:
  • Bachelor of Arts required. Graduate work in business, public administration, non-profit management, or related field a plus
  • Strong communication skills and the ability to drive and manage diverse teams
  • Organized individual who can attend to detail within a “big picture” focus
  • Ability to quickly absorb, retain, and synthesize information
  • Ability to troubleshoot and problem-solve
  • Ability to handle confidential information with the highest level of discretion
  • Project management skills, including planning, budgeting, and the ability to balance multiple tasks while delivering quality work on schedule
  • Excellent communication, presentation and technical skills
  • Strong interest in and the ability to articulate the mission of Facing History and Ourselves
  • Boston-based position at Facing History and Ourselves Headquarters

Compensation and Benefits:
In addition to meaningful and rewarding work, Facing History provides an excellent compensation and benefits package including medical, dental, life & long-term disability insurance, a 403(b) program with a 10% organizational contribution, generous paid time off, an employee assistance plan & a travel assistance plan, pre-tax Transit-pass program, flexible spending health care and dependent care accounts, 4 voluntary Aflac plans, limited free parking and a friendly work environment.

Facing History and Ourselves - 20 months ago - save job - block
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