Project Officer
Columbia University - New York, NY

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0918- RES Sponsored Projects Admin


Medical Center

Job Type

Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week

Job Family

Grants Management

Salary Grade


Salary Range

Commensurate with experience

Advertised Summary Job Description

Under the coordination of a Senior Project Officer - Team Lead, the Project Officer (PO) works closely with other staff members in SPA operations and reports directly to the Pre-Award Director of SPA. The PO is responsible for a broad range of pre- and post-award activities on sponsored projects. The PO position is the first in a three-tiered series of positions and distinguished from the higher-level positions by having a lower volume and less complex workload. The PO is expected to deliver high-quality, customer-focused grants-management services, interacting with faculty and administrative staff to facilitate sponsored-project planning, program and administration. The PO is expected to adhere to sponsor and University guidelines and procedures. Proposal review, coordination, and submission Receive and perform institutional review of grant and contract proposals to ensure they meet sponsor and University requirements prior to being submitted Ensure that a Rascal PT record has been created and registered by the department prior to starting review of proposal Ensure conflict-of-interest and other necessary compliance requirements have been met prior to submission in accordance with established policies and procedures Assist researchers, faculty, and department administrators with electronic grant preparation Just-in-Time (JIT) receipt, processing and submission Receive JIT requests from sponsor, department or PI and process necessary requests Forward any JIT requests received directly from sponsor, department, or PI to SPA central e-mail box for receipt, tracking, and processing Provide submitted JIT materials tProject Analyst after submission to sponsor for uploading into InfoEd Award receipt, negotiation and acceptance of grants and contracts Process Notice of Awards (NOAs) and contracts, including contracts from SPA Project Analyst, according to SPA procedures for award receipt and account setup Review and process NOAs and contracts, reviewing new NOAs and contracts based on SPA procedures Ensure SPA procedures for tracking statuses with InfoEd are maintained Review, analyze, and negotiate award and contract terms and conditions Coordinate with CTV on non-federal grants containing language related to Intellectual Property and copyrights for review and approval, as well as send template e-mail to PI/DA when SPA owns the agreement Determine the necessity for and coordinate with Office of General Counsel (OGC) on their review of awards, Track OGC/CTV requests in central, SPA tracking system Advise concerned parties of their responsibilities in meeting special or unusual award requirements Coordinate with appropriate University officials requests for indirect-cost waivers, cost sharing, and carry-forward actions. Review and submit required annual and interim progress reports to sponsors based on SPA procedures Analyze, coordinate, and approve requests for prior approval of post-award changes and actions Review, coordinate, and negotiate award modifications Assist PIs, department staff, and central-administration staff in solving project-related administrative problems and issues Review and endorse correspondence to sponsors. Function as liaison to federal and non-federal grantor agencies and subcontracting institutions Read and interpret awards and contracts and resolve grant-related questions Act as a resource for researchers, faculty, and department administrators with respect to updates and changes in regulations and policies of grant agencies Maintain necessary sponsored-project? related documentation in hard copy and electronic files Work with assigned Financial Analyst to maintain an efficient team effort Review weekly pre-award management report and quarterly proposal report

Minimum Qualifications for Grade Applicant MUST meet these minimum qualifications to be considered an applicant

Requires a Bachelor's degree or equivalent in education and experience; 3-5 years of related experience.

Additional Position-Specific Minimum Qualifications Applicant MUST meet these minimum qualifications to be considered an applicant

Experience with electronic information systems that support grants and contracts workflow and management; Proven knowledge of federal, state, city government and private, non-profit policies and regulations related to sponsored projects; Strong mathematical and organizational competencies; Demonstrated general knowledge of business practices as well as University or sponsored project policies and procedures; High level of attention to detail; Outstanding organizational skills and the ability to manage and prioritize multiple projects with conflicting deadline pressures and competing priorities; Sophisticated customer-service abilities; Strong computer skills; Superior verbal and written communication skills, and exceptional interpersonal skills.

Preferred Qualifications

Prior experience with Federal (NIH, DOD, NSF, CDC, HRSA) grant proposal preparation, sponsored research compliance, and knowledge of post-award administration is preferred.

Special Instructions

Special Indications This position works with:
HIPAA Compliance training required


Participation in Medical Surveillance required

No Response

What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date


Requisition Close Date

Open Until Filled

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EEO Statement

Columbia University is an Equal Opportunity/Affirmative Action employer.

Local Hiring

Columbia University is committed to the hiring of qualified local residents.

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Founded in 1922, Columbia University's Mailman School of Public Health pursues an agenda of research, education, and service to address the...