Project Specialist
Clinical Research Management - Frederick, MD

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Growing and well-respected biomedical (clinical, basic and applied) research firm has an opening in our Frederick, MD office. If you are passionate about research, and are looking for a firm that shares your passion, and provides competitive salaries with a strong benefits package, join the ClinicalRM team.

We are currently seeking a Project Specialist .

Program/Project Management Support:
Data entry and update of active, pending, and new projects in database and reports.

Assist with the development, review, and QC of project budgets.

Supports Program/Project Managers with cost and status reporting.

Responsible for development of advanced tools to facilitate reporting and capture of data.

Assists in the development of accurate proposals and cost estimates for submission to commercial and government customers.

Performs review and QC activities on cost assumptions for program/project cost estimates and pricing, in coordination with Program/Project or Proposal Manager.

Prepare and maintain monthly program deliverable schedule; send reminders out to ensure return of information in a timely manner.

Prepare notes and/or meeting minutes for all program related meetings.

Develop project tracking documents, with an emphasis on key deadlines.

Update hours tracking sheets for T&M contracts; alert PgM to any issues.

Prepare task order files for program and keep up to date.

Keep and update employee tracker.

Assist with compilation of monthly reports (summarize information from field employees into cohesive documents).

Input of project budgets into Solomon.

Maintains electronic and hardcopy of cost estimates and supporting documentation.

Performs light duties and other related duties as required and assigned.

Contractual/Human Resources Support Duties:
Prepare contract set-up form and any related documents and submit to Accounting/HR

Coordination of employee-related activities by tracking new hires, terminations, meet and greet and coordinate Frederick office team schedules, ensuring staff are available to attend.

Track meet and greet schedule, ensure that a ClinicalRM staff member is available to attend.

Follow up paperwork, preparation of E-verify and security documents, transmission of docs to Ohio.

Tracking and coordination of employee evaluations.

Rewards and Recognition coordination.

Operational Support Duties:
Provide independent, project-specific, and technical support to the COO, Director of Project Management Office (PMO), and Program Managers/Project Managers as needed.

Maintain customer visit roster.

Provide all job-related progress reports/technical reports as requested.

Schedule and assist with meetings held at Frederick office.

Participate in committees and meetings as necessary.

General Support Duties:
Maintain a safe workplace ensuring that he/she is aware of and observes appropriate safety and occupational health rules and regulations. Employee is required to attend safety training relative to his/her position and report any infractions of safety procedures to the facility Safety Officer.

Respond to employee inquiries and forward them to the appropriate staff member if necessary.

Perform administrative duties and special projects as assigned. These include, but are not limited to memos, letters, reports, mail, filing, and faxing documents. May be asked from time-to-time to assist other managers or departments with similar duties.

Order office supplies.

Office management coordination.

Performs light duties and other related duties as required and assigned.

AA degree plus 5 years work experience or 1-2 years of college level coursework and 6-10 years work experience.

Prior work experience (developing and monitoring) project budgets, departmental budgets, and demonstrating cost accounting skills preferred.

Prior experience in a Clinical Research or CRO industry helpful.

Knowledge of project management and project cost controls desired.

Demonstrated ability to meet project deadlines, target dates, and milestones.

Able to work independently on tasks and projects.

Performs tasks with focus on high level of detail and follow up communications.

Strong communication skills and attention to detail.

Proficient Computer skills (i.e. Microsoft Office – Outlook, Excel, Power Point).

Excellent organizational skills.

Ability to multi-task and work in a fast paced office environment.

Strong communication skills and detail oriented.

Required Knowledge, Skills and Abilities: knowledge of applicable highly complex office procedures and techniques relating to position.

Must be able to work independently following a brief period of specific technical training.

Must be able to work independently following a brief period of specific technical training.

Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, or national origin. Candidates for positions under ClinicalRM’s contracts with the Department of Defense (DoD) will be required to pass one or more background/security investigations conducted by the DoD, U.S. Army, or other Federal Government agency. Such investigations may include criminal records and credit history checks.

ClinicalRM is an Affirmative Action-Equal Opportunity Employer

“NorthCoast 99” Best Places to Work recipient

About this company
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ClinicalRM is a Contract Research Organization supporting government and commercial clinical research for biologics, drugs, and devices.