Property Coordinator
BioMed Realty Trust, Inc. - New York, NY

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Under general direction, assist Property Manager, overseeing and coordinating the financial and accounting activities associated with property management, maintenance and construction activities as well as providing clerical and administrative support on an as needed basis.


Assist with overseeing and coordinating property management, maintenance, construction, financial and accounting related activities associated with commercial and lab tenants. Such duties will include, but not be limited to, purchase order generation, tracking, invoice coding, approvals, management of accounts payable and receivable for property level activity. Assist in preparing budgets, timelines and plans to meet property management requirements. Answer telephone, screens calls, transfer callers to voice mail, or take messages to facilitate communications and contacts. Maintain knowledge of key clients and contacts. Set up and maintain files, materials, information, schedules and related data. Assist with preparing and distributing correspondence, packets, and related information related to property management, accounting and financial activities and operations. Assist with assembling and analyzing contract bids. Assist with progress and performance reports. Represent the company to outside agencies and organizations.


Minimum (2) two years’ experience assisting with real estate/property management/accounting activities (including review and management of property related accounts payable and receivable activity, purchasing invoice coding, etc.) with additional clerical support responsibilities. Some technical school and/or college coursework, in real estate or property accounting a plus. AS/AA degree or an equivalent combination of education, training and additional experience is required, as well as ease and facility working with numbers. Computer proficiency with Word, Excel, Outlook and MRI experience a plus. Requires strong verbal and written communication skills and effective organizational and problem solving skills. Self-initiator with the ability to problem solve. Also requires the ability to maintain an approachable, friendly demeanor and work with competing priorities and demands. Must also be able to develop effective working relationships with staff, vendors, contractors, and tenants. Must be able to work with interdepartmental offices within the organization. Must be organized and task oriented, able to work in a fast-paced, team-oriented environment with multiple deadlines, and adapt readily to changing priorities. Ability to draft and write detailed notes, communications to tenants, vendors, and contracted firms to prepare reports and presentations, and technical information. Detail oriented with the ability to convey information orally and in writing in a clear and concise manner.