Property Manager
Government Properties Income Trust - San Diego, CA

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Overall, the Property Manager is responsible for all facets of the property(s) in his/her portfolio (400K+ SF office) and s/he has a responsibility to ensure the property is managed according to Reit Management & Research’s established procedures. All staff who report to the Property Manager must follow all established guidelines, procedures, and budgets as well. The Property Manager should also have a general knowledge of all building operating systems.


Building Operations

· Maintain and develop written standard operating procedures for building operations.

· Ensure that mechanical/electrical system maintenance is being performed

· Life Safety issues including proper training of building staff and a written record of all testing and alarm activations.

· Follow Risk Management guidelines as defined by RMR’s Director of Risk Management.

· Ensure that tenant services are provided according to all lease documents

· Oversee all construction/tenant improvements (including proper documentation).

· Oversee all contracts/vendors (including proper documentation).

· Implement energy management program and monitor utility usage.

· Supervise, train and motivate building staff.

· Interface with brokerage agent. Facilitate building marketing including attending building showings whenever possible.

· Work with the Area Manager to establish tenant relations and retention programs that are well planned and measurable.

· Build and foster tenant relationships through frequent, in-person interactions.

· Assist Area Director in the lease process as requested and resolve issues with existing tenants.

Tenant Construction Process

· Coordinate all construction work and its impact on the property.

· Assist in the review and approval of all construction documents and specifications.

· Attend all construction meetings.

· Monitor construction project progress including project close-out, finish dates, move-in dates, budget close-out.

· Maintain summary file to include, bids, permit, Certificate of Occupancy, correspondence.

· Maintain a full set of as-built building drawings and specifications.

· Assist the Fiscal Operations Manager in Setting-up and Closing-out Job Cost process.

Building Management Office Procedures

Ensure efficient, courteous and professional day-to-day operation of the management office which includes:

· Authorization processes

· Correspondence and filing systems

· Purchase of goods and services

· General office operating procedures

· Receivables/income/expense

· Service/Maintenance requests

· Specifications and bidding process

· Tenant servicing/relations


Responsible for all aspects of the financial stability of the property including maintaining budgets, yields, and the following:

· Budget-to-actual variance reports

· Accruals

· Review and approval of recurring charges/miscellaneous billings

· A/R collection and account reconciliations

· A/P review and approval

· Review of rent roll for accuracy

· Review and approval of annual operating expense escalations and reconciliations

· Quarterly Reforecast

· Budget preparation

· Capital Planning and oversight of building improvements

· Job-cost system organization

· Responsible for all aspects of the financial stability of the property including Interaction with accounting

· Quarterly Asset Report/Quarterly Reforecast

· Budget preparation

· Capital Planning and oversight of building improvements

· Job-cost system organization


· Perform any additional duties that might be assigned by the Area Director

· Assist with other special projects/assignments as needed


· California Sales or Broker License

· Bachelor’s degree; minim 3.0 GPA

· Four to eight years’ experience in commercial real estate.

· RPA or CPM designations a plus.

· Previous supervisory experience.
Strong communication skills, both verbal and written, are essential.
Excellent client service orientation.
Ability to work in a fast-paced, collaborative and results driven environment.
Advanced working knowledge/Strong Proficiency with Property Management/Accounting Software (preferably Yardi) and of the MS Office application suite (Word, Excel, PowerPoint, Outlook, etc.).

Company Summary
Founded in 1986, Reit Management & Research LLC (RMR) is a privately held asset management company that manages one of the largest portfolios of publicly owned real estate in the United States with approximately $21.5 billion of assets under management, including more than 1,650 properties located in the 46 states, Washington D.C., Puerto Rico and Ontario, Canada. RMR has approximately 790 employees in its headquarters and regional offices located throughout the country. RMR manages CommonWealth REIT (NYSE: CWH), an office and industrial real estate investment trust, or REIT; Hospitality Properties Trust (NYSE: HPT), a hospitality REIT; Senior Housing Properties Trust (NYSE: SNH), a healthcare REIT; a government property focused REIT, Government Properties Income Trust (NYSE: GOV); and Select Income REIT (NYSE: SIR), a REIT that focuses on net leased, single tenant properties; and also provides management and administrative services to two publicly traded real estate based operating companies: Five Star Quality Care, Inc (NYSE Amex: FVE) and TravelCenters of America LLC (NYSE Amex: TA). An affiliate of RMR, Sonesta International Hotels Corporation, is one of HPT's hotel managers; and another affiliate of RMR, RMR Advisors, Inc. is the investment manager of a publicly owned mutual fund, which principally invests in securities of unaffiliated real estate companies.