Proposal Coordinator
Intelligrated - Mason, OH

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Intelligrated is seeking a Proposal Coordinator for our Concepting & Estimating department in Mason, OH. As such, you will provide Administrative Support to the Vice President, Directors, Managers and Supervisors within the Concepting & Estimating department. Duties and tasks are varied and complex, and typically require self-initiative, originality and/or ingenuity.

Additional responsibilities include:
Proposal Activity:
  • Populate project files with appropriate proposal template
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Modify proposal templates in project files to project specific requirements
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Check all proposals for: consistent format, completeness, grammatical and spelling errors, and update/maintain proposal templates per the direction of management
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Maintain the quote status log/PTS
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Set up project folders on the network and in Oracle
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Record the completeness of RFQ documentation received from other departments
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Assist with the quote schedules (cost/price review meetings)

Departmental Activity:
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Maintain/research department timecard information
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Maintain management open task log/initiatives
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Assist the coordination of new associate integration efforts
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Assist with order entry and change order documentation/system entry
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Maintain Sharepoint site
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Report to Management: Open project performance statistics, associate timecard information, department vacation schedule, department sick/personal hours, aggregate quote schedule (QSL/PTS/Master Schedule)
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Receives and screens telephone calls, letters and/or visitors on behalf of the department
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Composes routine letters and memoranda
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Routes and answers routine correspondence not requiring other attention
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Prepares and analyzes trends and status reports, pulling data from a variety of sources within and outside the department, including accounting, payroll or other data, and submits required reports
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Independently researches a wide variety of information requests
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Maintains confidential department records and files
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Schedules appointments and arranges meetings, meals, conferences, and travel arrangements
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Communicates and/or coordinates department information needs with various individuals and departments
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Requisitions supplies as necessary
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Performs other duties as required

Proficient in MS Office product suite is required

Prior experience working with Senior Management within an organization preferred

Four (4) years experience in administrative support positions with increasing responsibility

High school diploma or equivalent; advanced courses in office operations or business administration are preferred

Bilingual abilities in Spanish or Portuguese is a plus in order to translate proposal documents

Be a part of our success! JOIN US NOW! EOE

Intelligrated ( www.intelligrated.com ) is a leading North American-based, single-point provider of automated material handling solutions with operations in the U.S., Canada, Mexico and Brazil. Headquartered in Cincinnati, Intelligrated designs, manufactures and installs complete material handling automation solutions, including conveyor systems, IntelliSort® sortation systems, Alvey® palletizers and robotics, Real Time Solutions® order fulfillment systems, warehouse control software and advanced machine controls—all supported by 24X7 Customer Service and Support.

Through its New York-based subsidiary company, Knighted® ( www.knightedcs.com ), Intelligrated offers web-enabled logistics software for today’s supply chain operations including warehouse management software (WMS), warehouse control software (WCS) and labor management software (LMS).

Serving the warehousing, distribution, consumer product manufacturing, postal and parcel markets, Intelligrated collaborates closely with its clients to develop productivity solutions and support their needs throughout the life of their material handling systems.

Intelligrated - 20 months ago - save job
About this company
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Intelligrated helps businesses move products -- literally. The company makes and installs automated material handling equipment, including...